Pre-Closing Processor

Stanley Martin Homes•Fairfax, VA

1d•$28 - $31

About The Position

First Excel Title is seeking a Pre-Closing Processor to manage title files and coordinate with transaction parties from post-contract through settlement. The position may be performed remotely within Virginia or on-site at the Fairfax, Virginia office. The processor serves as the primary point of contact during the pre-closing lifecycle, keeps files and parties informed, and helps ensure transactions are ready for settlement. First Excel Title is an affiliate of Stanley Martin Homes. The hourly salary range is $28.17 to $30.86.

Requirements

At least 2 years of real estate title experience in Florida, Maryland, or Virginia.
Knowledge of real estate guidelines, ALTA Best Practices, and title insurance regulations.
Proficiency with Qualia or similar real estate transaction platforms.
Excellent interpersonal skills to communicate effectively internally and externally and support business partnerships and a positive work environment.
Strong organizational skills and ability to multitask.
Strong attention to detail.

Nice To Haves

Certification as a notary public.

Responsibilities

Build and maintain relationships with realtors, lenders, attorneys, builders, and clients throughout the pre-closing lifecycle, serving as the primary point of contact from post-contract through settlement.
Liaise with transaction parties and proactively collect title commitment requirements, payoff statements, HOA estoppels, and outstanding contract conditions.
Open and manage purchase and refinance files in Qualia, including data entry, document uploads, task tracking, and status updates to ensure files are settlement-ready.
Communicate order status and document requests to internal closers and external parties through Qualia messaging and task tools, and maintain accurate, timely file notes.
Coordinate closing schedules with the closing team, confirm dates and times with required parties, and circulate calendar confirmations.
Identify and escalate pre-closing title issues, lien discrepancies, or outstanding conditions to the appropriate team member.
Collect and review initial buyer and seller intake documents and verify their accuracy against contract terms before handing files to the closing team.
Provide scheduling and administrative coordination during peak periods as needed.
Perform other administrative tasks as assigned by the manager.
Adhere to company safety standards and help promote a safe working environment for employees and clients.