Practice Specialist

Polsinelli • San Francisco, CA

12d

About The Position

Polsinelli is seeking a Practice Specialist to support its Intellectual Property Department. The position may be based in any city where the firm has an office, with a preference for the San Francisco, Phoenix, or St. Louis office. The role supports legal practice operations and client service in a fast-paced professional environment. The specialist may handle client-related work with a billing rate and is expected to complete eight hours of technical education annually through the firm’s training department.

Requirements

• Strong attention to detail.
• Strong organizational skills and ability to prioritize assigned projects.
• Excellent written and verbal communication skills.
• Strong interpersonal skills.
• Proficiency in iManage, InTapp, Chrome River, Adobe, and Microsoft Word, Excel, PowerPoint, and Outlook.

Nice To Haves

• Five or more years of administrative or client service experience.

Responsibilities

• Draft, edit, and proofread cover letters, meeting agendas, email correspondence, and other business documents accurately and efficiently.
• Prioritize assignments, meet deadlines, and manage multiple projects in a fast-paced environment.
• Handle administrative and practice-support tasks, including calendaring, meeting coordination, timesheet entries, travel arrangements, and file transfers.
• Use critical thinking and sound judgment to complete tasks efficiently, use available technology, and identify opportunities to improve processes and workflows.
• Coordinate vendor invoice processing.
• Assist with client estimates, accruals, and invoicing.
• Maintain and update client and matter files, including file openings and conflict checks in InTapp.
• Build knowledge of Intellectual Property and practice support.
• Conduct research and analyze data to support preparation of client reports, as needed.
• Handle client-related work and billing-rate responsibilities, as applicable.
• Complete eight hours of technical education annually through the firm’s training department.
• Perform other duties as assigned.

Benefits

• Paid time off
• Sick time off
• Referral program
• Medical insurance and benefits
• Dental insurance
• Vision insurance
• Life insurance
• AD&D insurance
• ID Theft insurance
• Long-term disability benefits
• Short-term disability benefits
• Parking/transit reimbursement, varying by location
• 401(k) benefits
• Employee assistance benefits

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed