Practice Specialist
About The Position
Polsinelli is seeking a Practice Specialist to support its Intellectual Property Department. The role is open to any city where the firm has an office, with a preference for the San Francisco, Phoenix, or St. Louis office. The position supports the department through administrative and practice-support work, document preparation, file management, invoice coordination, and assistance with client estimates, accruals, invoicing, and reports. The Practice Specialist is expected to build knowledge of Intellectual Property and practice support and complete eight hours of technical education annually through the firm’s training department. The role may include client-related work with a billing rate.
Requirements
- Strong attention to detail.
- Strong organizational skills and ability to prioritize assigned projects.
- Excellent written and verbal communication skills.
- Strong interpersonal skills.
- Proficiency in iManage, InTapp, Chrome River, Adobe, and Microsoft Word, Excel, PowerPoint, and Outlook.
- Five or more years of administrative or client service experience preferred.
Nice To Haves
- Five or more years of administrative or client service experience.
Responsibilities
- Draft, edit, and proofread cover letters, meeting agendas, email correspondence, and other business documents accurately and efficiently.
- Prioritize assignments, meet deadlines, and manage multiple projects in a fast-paced environment.
- Handle administrative and practice-support tasks, including calendaring, meeting coordination, timesheet entries, travel arrangements, and file transfers.
- Use critical thinking and sound judgment to complete tasks efficiently, use technology effectively, and identify opportunities to improve processes and workflows.
- Coordinate vendor invoice processing.
- Assist with client estimates, accruals, and invoicing.
- Maintain and update client and matter files, including file openings and conflict checks in InTapp.
- Develop knowledge of Intellectual Property and practice support.
- May conduct research and analyze data to support preparation of client reports.
- May perform client-related work and have a billing rate.
- Complete eight hours of continued technical education annually through the firm’s training department.
- Perform other duties as assigned.
Benefits
- Paid time off
- Sick time off
- Referral program
- Medical insurance and benefits
- Dental insurance
- Vision insurance
- Life insurance
- AD&D insurance
- ID Theft insurance
- Long-term disability benefits
- Short-term disability benefits
- Parking/transit reimbursement, varying by location
- 401(k) benefits
- Employee assistance benefits
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
