Practice Administrator
About The Position
The Practice Administrator leads the day-to-day operations of a surgical office, ensuring efficient systems, strong financial performance, and excellent patient care. Allied OMS is a doctor-owned, doctor-led oral and maxillofacial surgery management services organization (MSO) that blends private practice autonomy with private equity resources. Founded in 2020 in partnership with DuneGlass Capital, the organization supports a growing network of surgeons across multiple states. With a strong focus on clinical excellence, Allied OMS provides operational, financial, and strategic support while allowing physicians to maintain leadership in governance, decision-making, and patient care.
Requirements
- 3–5 years of experience in a medical or dental office, including management experience and direct interaction with physicians
- Strong leadership, communication, and team development skills
- Practice Culture Champion — aligns with a team-based, patient-first culture, fostering collaboration, accountability, and a positive clinical and administrative work environment
- Solid financial and operational management experience
- Fast-paced clinical and administrative environment requiring strong multitasking, decision-making, and organizational skills
Nice To Haves
- Bachelor's degree in Business, Healthcare Administration, or related field preferred
- Occasional travel for training or professional development
Responsibilities
- Oversee staff management, including hiring, onboarding, training, scheduling, performance evaluation, and employee engagement
- Partner with surgeons on strategic planning, goal setting, and implementation of practice initiatives
- Maintain high patient satisfaction, address concerns, and support overall practice reputation
- Direct daily operations to optimize patient flow, maximize provider productivity, and maintain a professional work environment
- Ensure compliance with HIPAA, OSHA, and internal policies; oversee patient records and office standards
- Supervise local facilities, supplies, and IT/practice management systems
- Monitor and report key performance indicators (KPIs) related to financial performance, patient volume, and operational efficiency
- Manage practice financial performance, including billing and collections oversight, cost control initiatives, budgeting, and P&L analysis
- Drive marketing initiatives, patient acquisition, and patient retention strategies
- Serve as primary operational liaison between Allied OMS, surgeons, and clinical and administrative staff to ensure alignment of priorities
- Lead or support additional strategic initiatives and organizational priorities as needed
Benefits
- 401(k) with employer contribution
- Health, dental, and vision insurance
- Flexible Spending Account (FSA) and Health Savings Account (HSA)
- Short-term and long-term disability coverage
- Life insurance options
- Paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
