Practice Administrator

Millennium Physician Group•Naples, FL

13d•$67,349 - $101,023

About The Position

The Practice Administrator oversees the strategic and daily administrative operations of one or more healthcare practices, aligning practice operations with the Group’s vision and improving efficiency, financial management, compliance, and staff coordination. The role oversees revenue cycle management, billing, human resources, budgeting, financial analysis, workflow optimization, and recruitment. The administrator supports generally four or more providers and works with leadership and stakeholders to implement operational plans, resolve administrative challenges, and improve practice performance.

Requirements

High school diploma or GED required.
Three or more years of operations management experience leading clinical and operational teams.
Deep knowledge of practice disciplines, including revenue cycle, billing, patient experience, human resources, budgeting, financial analysis, clinical workflows, and recruitment.
Ability to maintain an improvement mindset and align practice and provider goals with organizational goals.
Proven ability to manage multiple practices, coordinate resources, and improve performance across diverse teams.
Ability to relate to, interact with, and understand people with different personality types.
Ability to work independently in a fast-paced, cross-functional environment.

Nice To Haves

Five or more years of healthcare management experience in a physician practice setting; preferred but not required.
Financial experience, including budgeting, spreadsheets, accounting reporting systems and software, Excel, and similar database reporting.

Responsibilities

Oversee and support generally four or more providers, ensuring efficient operations and compliance with established standards.
Manage and optimize administrative workflows to provide consistent, high-quality support services.
Monitor and report key operational metrics in support of organizational goals.
Own the budget for assigned practices, review monthly financial statements for accuracy, and resolve discrepancies.
Prepare and analyze financial and statistical reports to identify cost-saving opportunities and improve financial performance.
Ensure timely and accurate posting of demographics and charges, and implement coding changes as needed.
Collaborate with leadership and stakeholders to implement operational plans and resolve administrative challenges.
Coordinate and facilitate administrative meetings, including preparing agendas and minutes.
Implement and enforce policies and procedures aligned with organizational standards.
Act as a liaison between departments to improve communication and operational efficiency.
Design staffing models; recruit, train, and manage administrative staff.
Support provider recruitment from an administrative perspective.
Assist with administrative onboarding processes for new providers.
Identify opportunities for continuous improvement in administrative operations.
Provide excellent service to internal team members and patients.
Perform other related duties as assigned.