Practice Administrator 1

Baylor Scott & White Health•College Station, TX

About The Position

Baylor Scott & White Health is seeking a Practice Administrator 1 to manage the strategic and daily operations of one or more primary or specialty care practices. The role balances daily operating goals with the Medical Group’s strategic vision to improve performance in health, experience, affordability, alignment, and growth. It oversees revenue cycle, billing, patient experience, human resources, budgeting, financial analysis, clinical workflows, and recruitment. The role typically supports 1–2 clinics, 1–10+ providers, and 5–25 staff. The Practice Administrator develops and monitors operational plans and workflows, oversees financial performance and revenue cycle processes, and works with physicians, Medical Group leaders, and other stakeholders to improve practice performance and patient care. The position also supports staffing, provider recruitment and onboarding, practice growth, and community outreach.

Requirements

At least 2 years of healthcare management experience in a physician practice setting.
Operations management experience leading clinical and operational teams.
Deep knowledge of practice disciplines, including revenue cycle, billing, patient experience, human resources, budgeting, financial analysis, clinical workflows, and recruitment.
Ability to multitask and communicate rapidly in real time as conditions change.
Strong attention to detail.
Bachelor’s degree or four years of work experience above the minimum qualification.

Nice To Haves

Experience managing a Cardiology practice.
Financial experience, including budgeting, spreadsheets, accounting reporting systems and software, Excel, and similar database reporting.

Responsibilities

Develop operational plans and maintain practice workflows that support consistent, exceptional patient care and key clinical outcomes.
Monitor practice workflows and identify opportunities for continuous improvement.
Manage the practice’s financial budget and outcomes, review monthly financial statements, and resolve discrepancies with Accounting.
Prepare and review financial and statistical reports with physicians, compare expenses with benchmarks, and implement cost-reduction strategies where appropriate.
Develop annual and five-year budgets based on costs, supplies, and labor.
Manage revenue cycle processes to support maximum reimbursement; ensure demographics and charges are posted accurately and promptly, and identify and implement coding changes.
Work with the Executive Committee and stakeholders to influence decisions, implement operational plans, and drive performance.
Coordinate and co-facilitate monthly practice review meetings with physicians, including preparation and recording minutes.
Implement practice policies, procedures, and goals that align with Medical Group policies.
Act as a liaison between the Medical Group and practices, coordinating with departments to resolve challenges and improve patient care quality.
Participate in staffing-model design and hire, develop, and train staff; provide evaluations and counseling and make termination recommendations.
Provide information about practice programs and new providers to physicians, community groups, and referral agencies, and collaborate with marketing.
Identify ways to better support community needs and manage initiatives to close service gaps.
Assist the Executive Committee with provider recruitment and help physicians with development, practice growth, and strategic planning.
Onboard physicians and Advanced Practice Providers.