Practice Administrator

MWD Management, LLC dba•Georgetown, TX

10d

About The Position

The Practice Administrator directs all aspects of practice operations, including provider and support-staff performance, to achieve organizational goals, operational objectives, and budget targets. In partnership with executive leadership, the role develops and implements short- and long-range plans to drive market growth and expand market share. The position oversees daily operations, improves workflows and processes, and leads continuous improvement efforts to support efficiency, quality, and sustainable practice performance. The Practice Administrator leads administrative and business staff, oversees clinical lead responsibilities, serves as a liaison between physicians and executive leadership, and supports providers with business, operational, and customer service concerns. The role also oversees compliance, credentialing, recruitment and onboarding, financial performance, facilities, marketing, quality assurance, IT-related operational needs, and the setup and integration of new or acquired practices. The position requires the ability to round between practices weekly.

Requirements

Bachelor’s degree required.
10 years of extensive practice or healthcare management experience; dermatology experience preferred.
Knowledge of billing, CPT coding, general accounting, human resources, and information systems management.
Advanced skills with Microsoft Outlook, Word, Excel, PowerPoint, and other web-based applications.
Ability to produce complex documents, perform analysis, and maintain databases.
Strong interpersonal, oral, and written communication skills.
Ability to evaluate and monitor clinical capabilities and skill levels.
Ability to develop and execute business plans and achieve strategic marketing and operating goals.
Ability to manage, develop, and motivate employees.
Ability to prepare, interpret, and analyze financial statements.
Ability to round between practices on a weekly basis.

Nice To Haves

Dermatology practice or healthcare management experience.

Responsibilities

Cultivate a workplace culture aligned with company values to support high retention and low turnover.
Execute strategic business plans to drive market growth, operational efficiency, and process improvement.
Serve as the primary liaison between physicians and executive leadership, ensuring proactive issue resolution.
Lead and supervise administrative and business staff and oversee clinical lead responsibilities.
Support management in resolving provider concerns and escalate ongoing issues as appropriate.
Ensure compliance with OSHA, CLIA, HIPAA, and other regulatory requirements.
Oversee credentialing to ensure provider licenses, certifications, and enrollments are completed accurately and on time.
Assist with integration and operational transition of newly acquired practices.
Manage recruitment, onboarding, and integration of physicians and advanced practice providers.
Monitor and improve operational and customer service performance across aesthetics, general dermatology, and Mohs service lines.
Set staff productivity expectations and recommend staffing adjustments to optimize efficiency.
Maintain advanced proficiency in practice management systems and workflows.
Track and analyze KPIs daily, weekly, and monthly.
Support budget development and achievement of growth and financial targets.
Drive financial performance, including revenue growth, labor management, capital planning, and expense control.
Oversee facility operations and communicate with landlords as needed.
Direct marketing initiatives, quality assurance activities, and IT-related operational needs.
Support providers with business, operational, and customer service concerns.
Act as Compliance Manager for assigned practices.
Lead new facility setup and project management, including utilities, technology, and operational readiness.
Maintain and update master lists and coordinate procurement of supplies, equipment, and furnishings for new locations.
Round between practices on a weekly basis.