Practice Administrator - Full Time - OBGYN

NOMS Healthcare•Bath Township, OH

20d•Onsite

About The Position

The Practice Administrator supports daily operational functions for an OBGYN practice, ensuring efficient workflows, staff coordination, financial accuracy, and compliance with company policies. The role oversees operational processes, supports providers, manages staff performance, and helps maintain smooth clinic operations. This position is based in Fairlawn, Ohio, in a supportive, collaborative office environment.

Requirements

High school diploma or GED required.
Experience in medical office operations, scheduling, or workflow management.
Strong organizational and multitasking skills.
Ability to manage staff performance and address employee relations issues.
Excellent written and verbal communication skills.
Ability to analyze operational dashboards and performance trends.
Strong understanding of clinic workflows and scheduling.
Ability to maintain confidentiality and professionalism.
Detail-oriented approach to documentation and workflow management.
Ability to work collaboratively with providers, staff, and leadership.
Strong communication, organizational, and leadership skills.

Nice To Haves

Associate or bachelor's degree.
Experience with charge entry, payment posting, or denial management.
Experience with UKG, AVID, or similar systems.
Experience managing staff performance or employee relations.

Responsibilities

Support daily clinic operations and provider workflows.
Oversee charge entry, payment posting, denial management, and other financial and charge-related processes.
Manage provider in-basket tasks and ensure timely resolution.
Track inventory and process invoices using AVID; use preferred vendors for purchasing and supply needs.
Develop staff schedules and monitor provider chart completion.
Review accounts receivable days and provider dashboards for performance trends; monitor clinic dashboards and complete Revenue Guardian reporting.
Submit and manage CRMs and Help Desk tickets.
Maintain accurate timekeeping records in UKG.
Manage work queues for charge review, referrals, MyChart enrollment, and appointment requests.
Oversee fax inbox management.
Conduct daily staff performance management and address employee relations issues.
Communicate professionally in writing and verbally.
Ensure compliance with NOMS policies, procedures, quality standards, and HIPAA and OSHA requirements.
Update templates to support workflow efficiency.
Perform other related duties as assigned.