Practice Administrator I

Somnia, Inc.•Harrison, NY

5d•$60,000 - $72,000•Onsite

About The Position

Somnia is seeking an experienced Practice Administrator to manage operations at Providence Regional Medical Center in Everett, Washington. The role is part of the leadership team and works directly with the Vice President of Operational Strategic Initiatives, Regional Practice Administrator, and Medical Office Coordinator, as well as Somnia’s executive management team and local hospital leadership. Strong interpersonal, organizational, and time-management skills are required. The Practice Administrator oversees revenue-cycle and billing processes, clinician operations and support, credentialing, onboarding, recruitment, quality activities, and assigned special projects. The role is fully on-site, Monday through Friday, for 40 hours per week. Relocation support is not available.

Requirements

Experienced practice administrator.
Strong interpersonal skills.
Strong organizational skills.
Strong time-management skills.

Responsibilities

Follow standard chart batching and scanning processes according to the billing partner’s policies and procedures.
Complete or train support staff to thoroughly review charts for all pertinent information.
Help ensure new clinicians are enrolled with payers before their start date.
Submit payroll data on time during payroll weeks and ensure 100% accuracy.
Capture and report actual hours worked, including locum hours for account review.
Fully integrate the QGenda TTCM scheduling and timekeeping system and ensure clinicians use its full functionality.
Create and follow a standard process for clinicians leaving the group.
Collect and distribute provider information for initial and re-credentialing processes.
Review expiring or expired credentialing items, obtain outstanding information, and send it to the Somnia Credentialing Team and hospital medical staff office as appropriate.
Support Joint Commission processes and standards for all PD staff.
Lead onboarding for assigned clinicians and use the onboarding spreadsheet to maintain accurate clinician information.
Participate in facility-related recruitment calls, including the weekly recruitment call; support local recruitment and follow up with local candidates as needed.
Complete HIPAA Compliance Officer training and implement the associated role.
Maintain a positive, supportive relationship with the hospital quality department through support, periodic visits, and emails.
Support improvements in periodic clinical practice audits and maintain accurate records and reporting.
Collaborate with clinical leaders on Performance Improvement projects and ensure timely completion of F/OPPEs.
Coordinate with the facility and Somnia Compliance/Quality regarding planned or unplanned regulatory visits and help prepare through education and awareness.
Complete at least one cost-savings project annually.
Assist with special projects as assigned.