Police Records Supervisor

City of Rock Springs•Rock Springs, WY

6d•Onsite

About The Position

Under direction, to supervise and coordinate the records activities of the Police Department; to serve as secretarial support to all department members; to produce monthly statistical reports for local, State, and Federal agencies; and to inventory and order office supplies for the Police Department. The Police Records Supervisor serves as the Public Information Office (PIO) and is responsible for maintaining good relationships with media contacts inside and outside of the community. The PIO will send out press releases in the event of a major case and will schedule interviews.

Requirements

Four years of increasingly responsible police records management experience including some supervisory experience.
Equivalent to a Bachelor’s Degree in Criminal Justice, Business Administration, Computer Information Systems or Communications/Public Relations supplemented by specialized records management courses.
Possession of, or ability to obtain, an appropriate, valid driver's license.
Ability to work in a standard office environment.
Ability to sit, stand, walk, run, kneel, crouch, stoop, squat, crawl, twist, climb, and lift 50 lbs.; exposure to heat, cold, noise, chemicals, syringes, and needles; ability to travel to different sites and locations.

Responsibilities

Plan, organize, and assign the work of police records personnel; schedule shifts.
Supervise, train, evaluate, and complete payroll for assigned personnel.
Process, type, and file a wide variety of confidential criminal and administrative reports.
Assist department personnel and the public in researching information and approving the release of information, pursuant to departmental policy, State, and Federal laws.
Produce weekly and monthly statistical reports for local, State, and Federal agencies.
Purge arrest and crime reports as prescribed by law; seal juvenile records by court order.
Enter, modify, and retrieve data from crime reports into both an in-house and the State computer systems.
Order and maintain office supplies for the entire department.
Balance and deposit all cash intake.
Process subpoenas for records and court orders.
Writing and sending out press releases to agencies in the event of a major case.
Taking photographs for police events and activities.
Determining information to be released based on Wyoming State Statute and by RSPD Department policy.
Corresponding with officers and sergeants to determine information to be released to ensure it will not damage open investigations.
Scheduling interviews for officers, administration, and others.
Being interviewed via telephone or in person after events.
Responsible for prompt responses to media agency inquiries anytime of the day by phone, email or in person.
Maintaining Police Department social media sites (Facebook, Twitter, Instagram, etc.) and department website (Department/Division Information, customer satisfaction surveys, Survey Monkey, etc.).
Monitoring social media after a crisis to prevent wrong information dissemination.
Perform related duties and responsibilities as assigned.