Police Records Technician

City of Gainesville•Gainesville, FL

3d•Onsite

About The Position

This is clerical work in the Gainesville Police Department records section. Positions allocated to this classification report to a designated supervisor and work under close supervision. Work in this class is distinguished from other classes by its emphasis on records keeping.

Requirements

Graduation from high school or possession of an acceptable equivalently diploma, and two (2) years of clerical experience one (1) of which should be in records maintenance.
Must type at a minimum speed of 35 correct words per minute.
Word processing, spreadsheet, and data management experience may be required.
Must obtain state certification for NCIC/FCIC computer systems within six (6) months of appointment.
Must obtain State of Florida Notary Public license within six (6) months of appointment.
Ability to use Microsoft software (Word, Outlook, Excel) and relevant software applications.
Ability to maintain complex clerical records and prepare reports from such records.
Ability to work effectively with coworkers and the general public.
Ability to communicate effectively, both orally and in writing.

Responsibilities

Performs various clerical activities to recover and store records data.
Performs duties associated with teletype National Crime Information Center / Florida Crime Information Center (NCIC/FCIC) functions.
Enters, exits, and modifies records in the state and national databases.
Prepares documents for filing, public records viewing, and copying.
Maintains files and records and creates reports.
Interacts with internal and external customers, City administration and various government agencies to produce records in compliance with Florida Statutes.
Processes Affidavits, public records requests, subpoenas, or similar documents.
Interacts with City Attorney’s Office to store and retrieve documents.
Receives cash payments for records and reports.
Prepares reports of cash received.
Performs statistical and record keeping functions.
Serves as a receptionist.
Provides general information concerning regulations and office procedures.
Types from copy, rough draft, or general instructions material relating to activities in the records section.
Operates office machines and equipment.
Attends work on a continuous and regular basis.
Helps cross train new employees.
Performs other related duties as assigned.