Police Fleet & Facilities Coordinator - Internal Police Department Only

City of Plantation•Plantation, FL

2d•Onsite

About The Position

The Police Fleet & Facilities Coordinator is a non-exempt position responsible for technical and administrative coordination of the maintenance, repair, and operational readiness of the Police Department’s vehicle fleet and facilities. The role supports daily police operations by coordinating vendor services, tracking maintenance activities, maintaining records, and ensuring compliance with applicable policies and regulations. It has no supervisory or management authority and reports directly to the Fleet and Facilities Manager. The position is open only to current City of Plantation employees in the Police Department. Employees are hired at will and serve at the pleasure of the City, which may terminate employment at any time with or without cause. The coordinator manages vehicle maintenance schedules and records, coordinates repairs and vehicle upfitting, monitors fleet readiness, and assists with fleet planning and disposition documentation. The position also coordinates maintenance and repair services for police facilities, tracks work orders and service contracts, and assists with facility projects and asset disposition. Administrative responsibilities include maintaining operational records, assisting with budget and procurement documentation, coordinating vendor access, supporting audits and inspections, and managing department-issued police radio equipment. Work is performed in an office environment. The position may require flexible hours and responses to operational needs during emergencies or special events.

Requirements

High school diploma or GED.
One or more years of experience in fleet coordination, facilities maintenance coordination, logistics, or public sector operational support.
Valid Florida Driver’s License with an acceptable driving record.
Knowledge of vehicle preventive maintenance practices and facilities maintenance coordination.
Ability to track and maintain accurate operational records and reports.
Ability to coordinate services with vendors, contractors, and internal departments.
Strong organizational, time-management, and communication skills.
Ability to prioritize tasks in a fast-paced operational environment.
Ability to maintain confidentiality and work within a law enforcement setting.
Ability to work flexible hours and respond to operational needs during emergencies or special events.

Nice To Haves

Associate’s degree in Logistics, Business, Public Administration, Facilities Management, or a related field.
Experience supporting a law enforcement or public safety agency.
Familiarity with police fleet equipment, upfitting, or facilities security systems.
Experience using maintenance tracking systems, work order software, or asset management databases.

Responsibilities

Coordinate preventive maintenance and repair schedules for sworn and non-sworn police vehicles.
Track vehicle service history, mileage, inspections, registrations, warranties, and equipment installations.
Coordinate with city garage staff, external vendors, and contractors for vehicle maintenance, repairs, and upfitting.
Monitor fleet availability and report vehicle status, downtime, and readiness to supervisors or command staff.
Maintain records and prepare usage and cost reports to assist with fleet assignment and replacement planning.
Ensure compliance with safety, operational, and regulatory requirements related to police fleet operations.
Assist with documentation of vehicle transfers, auction, donation, or disposal.
Coordinate maintenance, repairs, and preventive services for police facilities, including HVAC, electrical, plumbing, doors and locks, generators, and security systems.
Submit and track work orders and follow up with vendors and city departments to ensure timely completion.
Maintain records of facility inspections, repairs, and service contracts.
Assist with facility projects, renovations, and equipment installations as assigned.
Assist with documentation of asset transfers, auction, donation, or disposal.
Maintain accurate fleet and facilities records, logs, and reports.
Assist with budget tracking, purchase requests, and procurement documentation in accordance with city and department policies.
Coordinate public safety-related vendor access, scheduling, and compliance requirements.
Support audits, inspections, and internal reviews by providing documentation and operational data.
Maintain and manage department-issued police radio equipment, including programming, firmware and software updates, assignments, repairs, inventory, and distribution of radios and accessories.
Perform related work as assigned.