Department Facilities Coordinator

City of San Antonio•Tx 78205, TX

1d•Onsite

About The Position

Under general direction, the Department Facilities Coordinator performs administrative and managerial work planning and directing the department’s maintenance and property control operations, including central supply and building services. The role develops procedures and systems for managing department buildings, equipment, supply inventories, and security personnel, and directly supervises assigned staff. The position is based at the Central Library, 600 Soledad, San Antonio, TX 78205. The schedule is flexible and requires availability for evenings and weekends. Working conditions are primarily inside an office, with occasional visits to outdoor construction sites and possible exposure to hazardous materials, flammable liquids, dust, unfavorable fumes, high noise levels, temperature extremes, and damp or wet surfaces.

Requirements

Bachelor’s degree from an accredited college or university.
Three years of increasingly responsible experience in facility operations management or supervisory responsibility in a large, decentralized system.
Knowledge of applicable Federal, State, and local laws and ordinances.
Knowledge of budget preparation and administration principles and practices.
Knowledge of general inventory and stock control procedures.
Knowledge of medical terminology and medical standards required by the Infection Control Committee, depending on assigned department.
Knowledge of real estate transactions and current market evaluation procedures.
Knowledge of project management techniques and procedures.
Knowledge of workplace safety practices and procedures.
Skill in utilizing basic office equipment.
Ability to communicate clearly and effectively.
Ability to supervise, train, and evaluate staff.
Ability to develop, interpret, and execute contractual agreements.
Ability to develop plans, procedures, and work schedules.
Ability to analyze and project long-range equipment and facility needs.
Ability to perform all physical requirements of the position, with or without accommodations.

Nice To Haves

Valid Class C Texas driver’s license, or a valid driver’s license from another state with the ability to obtain a valid Texas driver’s license within 30 days of becoming a Texas resident.
Experience with facilities operations planning, standard development, and resource allocation.
Experience with custodial services, equipment, and cleaning procedures.
Familiarity with building maintenance, repair, and security operations.

Responsibilities

Prepare and monitor the division’s annual budget.
Conduct frequent site inspections of buildings and facilities to identify needed changes and improvements.
Develop and maintain inventory control and monitoring procedures.
Control the acquisition and allocation of space in assigned facilities.
Coordinate security operations for all assigned facilities.
Coordinate the implementation of departmental capital improvements.
Prepare purchase requisitions.
Consult with Chiefs and Division Heads to resolve supply, equipment, and maintenance problems.
Prepare, review, and present reports to Department management.
Develop plans, drawings, and schematics for new construction and renovation projects.
Coordinate activities with other divisions and outside agencies.
Review architectural drawings and plans for building improvements and repairs.
Manage the receipt and distribution of equipment and supplies to all facilities and operations.
Manage the maintenance and cleaning of department buildings and grounds.
Develop work schedules and assignments for staff members.
Perform related duties and fulfill responsibilities as required.