Facilities Coordinator

Atoms•San Francisco, CA

4d•$87,000 - $102,000•Onsite

About The Position

Atoms is hiring a Facilities Coordinator to support its San Francisco office and engineering spaces. The role coordinates construction, renovation, demolition, and move projects from planning through completion, helping keep work on schedule while minimizing disruption. The coordinator works with engineering teams to plan the use of labs, shop areas, storage, and desks; manages vendors and contractors; and supports equipment installation, furniture assembly, and moves of large or heavy items. The position also involves ordering and tracking equipment, supplies, and consumables; maintaining inventory and vendor relationships; coordinating with the Real Estate team on project timelines, move-in dates, and site readiness; tracking budgets, quotes, purchase orders, and invoices; and helping ensure that spaces meet safety, access, and compliance requirements. This is an on-site role in the San Francisco office, with office-based teams working onsite five days per week.

Requirements

At least 2 years of experience in facilities coordination, office operations, construction coordination, or a related role.
Experience coordinating construction, renovation, or move projects with contractors and vendors.
Strong vendor management skills, including obtaining quotes, scheduling work, and holding vendors to timelines and quality standards.
Strong organizational skills and the ability to manage several projects and shifting priorities.
Experience with purchasing, inventory tracking, and budget management.
Clear, proactive communication skills and the ability to work well with engineers, real estate partners, and outside vendors.
Comfort working hands-on and on-site, including occasional lifting and walking active job sites.
Working knowledge of workplace safety practices.

Nice To Haves

Familiarity with building codes or permits.
Familiarity with engineering or lab environments.

Responsibilities

Coordinate construction, renovation, and demolition projects from planning through completion, keeping work on schedule and minimizing disruption.
Source, schedule, and manage outside vendors and contractors for furniture assembly, equipment installation, and moving large or heavy items.
Partner with engineering teams to plan and optimize space, including labs, shop areas, storage, and desks.
Order and track equipment, supplies, and consumables, and maintain inventory and vendor relationships.
Collaborate with the Real Estate team on project timelines, move-in dates, and site readiness.
Serve as the on-site point of contact for contractors and vendors working on engineering space projects, including build-outs, lab setups, equipment installations, and moves.
Track project budgets, quotes, purchase orders, and invoices.
Help ensure spaces meet safety, access, and compliance requirements.