Administrative Coordinator - Police Department

Town Of Abingdon • Abingdon, VA

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About The Position

The Administrative Coordinator performs administrative, clerical, and customer service duties supporting the daily operations of the Police Department. This non-sworn, civilian position serves as a primary administrative contact and assists police personnel, Town employees, other agencies, and the public. The role provides general support to the Police Chief, Records Administrator, and department personnel, while maintaining strict confidentiality regarding criminal justice information, personnel matters, investigations, and other sensitive information.

Requirements

• Completion of a standard high school course or equivalent GED program.

Nice To Haves

• Two years of administrative, clerical, customer service, municipal government, law enforcement, legal, or related experience preferred.
• Experience working with confidential information or records preferred.
• Experience in a police department, court, municipal government, or other public safety environment is desirable but not required.

Responsibilities

• Provide general administrative and clerical support to the Police Chief, Records Administrator, and department personnel.
• Serve as a professional and courteous contact for members of the public who contact or visit the Police Department.
• Answer and direct telephone calls, respond to routine inquiries, and receive visitors.
• Prepare, type, proofread, and distribute correspondence, memoranda, reports, forms, notices, and other department documents.
• Maintain strict confidentiality regarding criminal justice information, personnel matters, investigations, and other sensitive information.
• Assist with department purchasing by obtaining quotes, preparing purchase orders, processing invoices, and maintaining purchasing records.
• Assist with tracking departmental expenditures, accounts, invoices, and other financial information.
• Assist with coordinating employee training, conferences, certifications, and travel arrangements.
• Maintain calendars and assist with scheduling meetings, appointments, interviews, training, and other departmental activities.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED