Part-Time Administrative Assistant - Police Department

City of Crystal Lake•Crystal Lake, IL

About The Position

Under the direction of the Deputy Chief of Police, the Administrative Assistant develops and coordinates administrative and support activities for the Police Department. The role requires professionalism when interacting with the public and City and department staff, along with judgment, initiative, discretion, strong communication and organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The position also requires tactful customer service and integrity in handling confidential and sensitive information. This is a part-time position with hours generally from 8:00 AM to 1:00 PM, Monday through Friday. The anticipated starting salary is $27.53 per hour, with a full salary range of $27.53–$39.64 per hour. Benefits include participation in the Illinois Municipal Retirement Fund (IMRF) and paid holidays. Employment offers are subject to a successful in-depth background check and drug screen. The position remains open until filled, and applications are considered as received.

Requirements

High school diploma or equivalent.
At least four years of previous experience or specialized training in an administrative support function or professional office environment.
Excellent verbal and written communication skills.
Proven technical skills in software applications, including Microsoft Office Suite.
Strong organizational and time management skills, attention to detail, and multitasking ability in a fast-paced environment.
Excellent customer service skills, including the ability to deal tactfully with the public.
High integrity when handling confidential and sensitive information.

Nice To Haves

Previous experience in local government.
Administrative experience in a police agency.

Responsibilities

Perform clerical duties supporting departmental operations, including filing, preparing records, and preparing monthly reports.
Answer telephone calls, provide information about departmental policies and procedures, and refer calls to appropriate staff as necessary.
Maintain and update departmental record systems and specialized databases, including SQL databases and an electronic timekeeping system.
Process and maintain departmental invoices, ensuring timely and accurate payment processing and recordkeeping.
Verify and review data for completeness and compliance with established regulations and procedures, including employee reimbursements and uniform orders.
Gather and update information related to CALEA accreditation.
Assist with video redaction and processing Freedom of Information Act requests.
Support the Records Unit by ensuring reports comply with the National Incident-Based Reporting System.
Provide general office support, including backup payroll entry.