Administrative Coordinator - Police Department

Town Of Abingdon • Abingdon, VA

2d • $36,447 - $41,914

About The Position

The Administrative Coordinator is a non-sworn, civilian position that performs administrative, clerical, and customer service duties in support of the Police Department’s daily operations. The role serves as a primary administrative contact for the department and assists police personnel, Town employees, other agencies, and members of the public.

The coordinator provides administrative support to the Police Chief, Records Administrator, and department personnel; handles public inquiries and visitors; prepares and distributes department documents; and maintains confidentiality of criminal justice, personnel, investigative, and other sensitive information. The position also assists with purchasing and financial tracking, employee training and travel coordination, calendar maintenance, and scheduling.

Requirements

• Completion of a standard high school course or equivalent GED program.

Nice To Haves

• Two years of administrative, clerical, customer service, municipal government, law enforcement, legal, or related experience preferred.
• Experience working with confidential information or records preferred.
• Experience in a police department, court, municipal government, or other public safety environment is desirable but not required.

Responsibilities

• Provide general administrative and clerical support to the Police Chief, Records Administrator, and department personnel.
• Serve as a professional and courteous point of contact for members of the public contacting or visiting the Police Department.
• Answer and direct telephone calls, respond to routine inquiries, and receive visitors.
• Prepare, type, proofread, and distribute correspondence, memoranda, reports, forms, notices, and other department documents.
• Maintain strict confidentiality regarding criminal justice information, personnel matters, investigations, and other sensitive information.
• Assist with department purchasing by obtaining quotes, preparing purchase orders, processing invoices, and maintaining purchasing records.
• Assist with tracking departmental expenditures, accounts, invoices, and other financial information.
• Assist with coordinating employee training, conferences, certifications, and travel arrangements.
• Maintain calendars and assist with scheduling meetings, appointments, interviews, training, and other departmental activities.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED