Police Clerk III

City of Sacramento•Sacramento, CA

12d

About The Position

The Police Clerk III performs complex and difficult clerical duties in the Police Department, provides supervision to Police Clerk I and II positions, and carries out a wide variety of general clerical duties. This is the advanced journey-level classification in the Police Clerk series. Work may involve shift or direct supervision of lower-level clerks, specialized technical knowledge, independent judgment, responsibility for a department function, and coordination of permits, applications, reports, and background materials with other departments or outside agencies. Direction is provided by professional or management personnel or a higher-level clerical position. Technical or functional supervision may be provided by technical or administrative staff and sworn personnel. The role may directly or indirectly supervise Police Clerk I and II positions. Employees must complete twelve months of probation at a satisfactory performance level before gaining permanent status. Candidates considered for appointment must pass a background investigation that includes a criminal history check, fingerprinting, a polygraph test, a credit check, and review of drug-use history.

Requirements

Two years of experience equivalent to Police Clerk II.
High school diploma or GED equivalent.
Knowledge of complex computer indexing systems, index updates, and edit-error printouts.
Knowledge of supervision and training principles.
Knowledge of state and federal justice rules and regulations concerning the confidentiality of criminal histories.
Knowledge of English usage, spelling, grammar, and punctuation.
Knowledge of office procedures, methods, and equipment.
Knowledge of record-keeping principles and procedures.
Ability to type at not less than 50 net words per minute may be required.
Ability to understand and implement Police Department policies, procedures, organization, and operating details.
Ability to understand the organization and operation of the City and outside agencies as needed for assigned responsibilities.
Ability to understand, interpret, and apply technical information beyond normal department policies and procedures.
Ability to plan, assign, and review subordinate employees’ work.
Ability to communicate effectively orally and in writing.
Ability to work cooperatively with other departments and outside agencies.
Must successfully pass a background investigation, including a criminal history check for job-related convictions, fingerprinting, polygraph test, credit check, and drug-use history.

Responsibilities

Supervise a shift of Police Clerks; prepare shift schedules, review timecards, train new personnel, and provide technical assistance and guidance.
Provide outside agencies and the press with reports and information after determining whether the information may be released.
Independently compose correspondence related to assigned responsibilities.
Respond to complaints and requests for information about applicable regulations, procedures, systems, and precedents.
Coordinate with other departments or agencies to ensure timely processing of permits and applications.
Coordinate with other departments to assemble background materials requested by outside agencies.
Conduct special studies related to developing and implementing procedures and policies for assigned functions.
Assist with department or division administration, including preparing comprehensive reports and compiling budget requests.
Research, compile, and analyze data for special projects; collect and assemble data and background materials for reports.
Set up and maintain records, files, and books.
Plan and assign the work of Police Clerks and review completed work for compliance with department requirements.
Supervise, train, and evaluate subordinate employees.
Perform general clerical work, including typing from rough drafts or Dictaphone tapes, filing, scheduling appointments, and processing personnel, payroll, and purchasing information.
Perform other related duties as assigned.