Plant Office Administrator

Vulcan Materials Company•Madera, CA

2d•$55,000 - $70,000

About The Position

The Plant Office Administrator provides key administrative support to the plant manager and performs office duties that contribute to the efficient operation of a Vulcan Materials production facility. The position processes daily and monthly accounting information accurately and on time, assists the location manager with monthly financial statement analysis, and maintains plant management reporting systems. It also serves as a liaison with Division and Corporate departments, including benefits, payroll, and HR. The role supports plant administration, accounting close activities, payroll timecard processing, cost and margin analysis, preventative maintenance administration, p-card tracking, budgeting, and production planning. It also serves as a point of contact for the plant, welcomes guests, answers and routes calls, and provides backup for some scale clerk duties when necessary. Other duties may be assigned as required.

Requirements

High school diploma required.
At least one year of bookkeeping, accounting, or related experience required.
Experience in an administrative or clerical role.
Solid working knowledge of Microsoft Office, including Word and Excel, and G-Suite Docs and Sheets.
Knowledge of common office practices and procedures and use of office equipment.
Strong organizational skills and ability to prioritize and manage multiple tasks simultaneously.
Good communication and customer service skills.
Fundamental understanding of accounting principles.
Basic math skills with a focus on accuracy.
Valid driver's license.
Ability to legally and safely operate a motor vehicle.
Ability to sit for long periods of time.
Ability to use telephones, computers, cell phones, other electronic devices, and computerized equipment and technology.
Ability to bend and reach to file personnel folders and other materials, and lift up to 10 pounds.

Nice To Haves

Two years of college preferred.

Responsibilities

Perform daily plant administrative duties, including processing purchase orders, payables, timecards, fuel usage and receipts, bank deposits, cost tracking, and local reports for the plant manager.
Prepare month-, quarter-, and year-end closing information according to the current closing schedule, including fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals, and location production reports.
Prepare detailed analyses of monthly margin and cost statements, researching and identifying variances as requested by location management.
Ensure timecards are accurately completed, coded, and approved on time for payroll closing schedules; bring attendance trends and concerns to plant management.
Update plant systems accurately and on time, including EMS, Plant Management, VPC Calculator, VCommerce, Gensuite, KPI, and Lab Check.
Review, print, and distribute preventative maintenance items; create work orders and address preventative maintenance service inquiries.
Track p-card expenses, reclass expenses as needed, and ensure timely and proper month-end closeout; support others with their p-card month-end close as needed.
Develop mid-month and end-of-month cost projections, including variance explanations.
Research, document, and resolve location business-related problems; keep the plant manager informed and present findings to the appropriate manager when needed.
Act as an employee advocate and liaison with HR, Plant Accounting, Safety, Health and Environments, Payroll, Benefits, and other departments.
Support development of the site annual operating and capital budgets, as well as the monthly production planner.
Serve as a plant contact by receiving guests, answering phones, directing questions or problems to the appropriate individual, and providing backup for some scale clerk duties when necessary.
Perform other duties as assigned or required.