Plant Office Administrator

Vulcan Materials Company•Boone, CO

About The Position

The Plant Office Administrator provides administrative support to the plant manager and handles office duties that contribute to the efficient operation of a Vulcan Materials production facility. The role processes daily and monthly accounting information accurately and on schedule, assists with analyses of monthly financial statements, and maintains plant management reporting systems. The administrator also serves as a liaison between the plant and Division or Corporate departments, including HR, payroll, benefits, accounting, safety, health, and environmental teams. The position supports daily plant administration and month-, quarter-, and year-end closing, including purchase orders, payables, timecards, fuel records, bank deposits, cost tracking, inventories, fixed assets, equipment rentals, accruals, and production reports. It reviews and analyzes financial and operating data, investigates variances and business problems, supports budgets and production planning, and keeps the plant manager informed. The role also provides front-office coverage, receives guests, answers and directs phone inquiries, and may serve as backup for scale clerk duties.

Requirements

High school diploma required.
At least one year of bookkeeping, accounting, or related experience required.
Experience in an administrative or clerical role.
Solid working knowledge of Microsoft Office, including Word and Excel, and G-Suite Docs and Sheets.
Knowledge of common office practices, procedures, and office equipment.
Strong organizational skills and ability to prioritize and handle multiple tasks simultaneously.
Good communication and customer service skills.
Fundamental understanding of accounting principles.
Basic math skills with a focus on accuracy.
Valid driver’s license and ability to legally and safely operate a motor vehicle.
Ability to sit for long periods and use a telephone, computers, cell phones, and other electronic devices.
Ability to use computerized equipment and technology and manage multiple priorities effectively.
May need to bend and reach to file personnel folders and other materials.
Ability to lift up to 10 lbs.
May be exposed to dust, dirt, and noise.

Nice To Haves

Two years of college is preferred.

Responsibilities

Perform daily plant administrative duties, including processing purchase orders, payables, timecards, fuel usage and receipts, bank deposits, tracking costs, and running reports.
Prepare month-, quarter-, and year-end closing information according to the closing schedule, including fuel inventories, fixed asset changes, equipment rentals, accounts payable accruals, and production reports.
Prepare analyses of monthly margin and cost statements and research and identify variances as requested by location management.
Ensure timecards are completed, coded, and approved accurately and on time; raise attendance trends or concerns with plant management.
Update plant management systems accurately and on schedule, including EMS, Plant Management, VPC Calculator, VCommerce, Gensuite, KPI, and Lab Check.
Review, print, and distribute preventative maintenance items; create work orders and respond to preventative maintenance service inquiries.
Track p-card expenses, reclassify expenses as needed, and ensure timely and proper month-end closeout; support others with p-card closeout when needed.
Develop mid-month and end-of-month cost projects, including explanations of variances.
Research, document, and resolve location business-related problems; keep the plant manager informed and present findings to appropriate managers when needed.
Liaise with HR, Plant Accounting, Safety, Health and Environments, Payroll, Benefits, and other departments as an employee advocate.
Support development of the site annual operating and capital budgets and the monthly production planner.
Serve as a plant contact by receiving guests, answering phones, and directing questions or problems to the appropriate person.
Provide backup for some scale clerk duties when necessary.
Perform other duties as assigned.