Philanthropic Project & Database Coordinator

Goodwill of Central & Southern Indiana • Indianapolis, IN

8d • $20 - $23 • Hybrid

About The Position

The Philanthropic Project & Database Coordinator supports the Goodwill Foundation team by maintaining accurate donor data and assisting with data- and operations-related projects that support fundraising. The Foundation identifies and secures philanthropic resources across Goodwill Legacy Group’s territory. The Coordinator manages donor and gift information, prepares reports and mailing lists, supports data integrity and systems, and works with Foundation leadership and team members to help ensure fundraising operations run smoothly and donor information is accurate, timely, and reliable.

The role’s example duties are primarily database administration (80%), with other Foundation duties accounting for 20%. Responsibilities include donor database maintenance, gift entry and reconciliation, acknowledgments and pledge reminders, donor profiles and interaction notes, reporting and data analysis, mailing-list creation, data integrity work, grant tracking, systems support, and assistance with donor events and grant reporting. The position is hybrid, Monday through Friday, in the Indianapolis, Indiana area; candidates must live within commuting distance. The salary range is $20–$23 per hour.

Requirements

• Experience working with databases and understanding data structures, accuracy, and integrity.
• Strong attention to detail and ability to spot patterns, solve problems, and improve processes.
• Proficiency with Google Workspace and Microsoft Office.
• Experience with database management, data mining, and reporting tools.
• Ability to develop and maintain collaborative relationships and provide and receive feedback.
• Ability to work effectively as part of a team and contribute to a positive, productive work environment.
• Effective oral, written, visual, non-verbal, and listening communication skills.
• Ability to adapt priorities in response to changing circumstances while maintaining a positive attitude.
• Initiative, ownership, and ability to complete work independently.
• Ability to follow procedures and protocols, protect confidential information, and adhere to organizational values.
• Candidates must live within commuting distance of the Indianapolis, Indiana area.

Nice To Haves

• Prior experience with Raiser’s Edge and/or Salesforce.
• Degree and credentials are not required; the employer values demonstrated capability and transferable prior experience.

Responsibilities

• Partner with Foundation leadership and team members to support a culture of philanthropy and connect donors to Goodwill’s mission.
• Review team calendars for upcoming donor meetings and special events and prepare donor profiles.
• Maintain accurate, consistent, complete donor database records across users.
• Manage gift entry and reconciliation, including batch tracking, financial reporting support, and coordination with Finance and Accounting.
• Assist the Accounting team with annual audit preparation.
• Manage donation and stewardship acknowledgments, including pledge reminders and renewal letters.
• Document donor interactions through case notes.
• Produce reports, dashboards, and data analysis to evaluate fundraising performance and support Foundation staff and Board decision-making.
• Create data segments and mailing lists for direct mail, newsletters, event invitations, and other donor communications.
• Maintain data integrity through routine audits, duplicate management, and coding updates.
• Support grant tracking and entry processes.
• Maintain and support Foundation systems, including fundraising software, volunteer platforms, and CRM tools.
• Assist with donor events, including registrations, nametags, and on-site check-in and check-out.
• Stay current on nonprofit fundraising trends, data best practices, and emerging tools.
• Assist with grant reporting as needed.
• Support events and other Foundation-related activities as needed.
• Perform other related duties as assigned.

Benefits

• Continuing education and leadership development
• Tuition reimbursement
• Comprehensive health plan
• Paid time off
• Paid holidays
• Sabbatical leave
• Parental leave
• Life insurance
• Dental insurance
• Vision insurance
• Short- and long-term disability plans
• Preventive health and wellness program
• Section 125 pretax health spending account, dependent care spending account, and premiums
• Retirement planning options with company match
• Eligibility for the Public Student Loan Forgiveness program

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed