Phase II Program Manager

University of Kansas Medical Center•Salina, KS

2d•$60,800 - $91,200•Onsite

About The Position

The Phase II Program Manager supports the administrative, business, and educational needs of the KUSM-Salina campus and helps foster a learning environment that promotes student success. The position manages Phase II medical education programs, including clinical rotations, student assessment processes, faculty engagement activities, and partnerships with community-based clinical training sites. It serves as a central resource for students, faculty, and clinical partners, ensuring effective delivery of the clinical curriculum and compliance with institutional and accreditation requirements. The role independently manages its responsibilities, reporting to the Assistant Dean of Clinical Experiences for Phase II program duties and to the Salina Campus Dean for other responsibilities. Under the direction of the Assistant Dean for Clinical Experiences, the position supports planning, implementation, and administration of the Phase II curriculum for Salina-campus medical students. It coordinates learning experiences, clinical schedules, rotations, educational programming, assessments, grades, evaluations, and records for M3 and M4 students. It also supports continuity between the foundational and clinical curricula and advises students on Visiting Student Learning Opportunities applications and away rotations. The position develops and maintains clinical rotation sites and relationships with community physicians, hospitals, clinics, and specialty partners. It coordinates curricular requirements across affiliated sites, supports student orientation and onboarding activities, monitors the quality and consistency of clinical experiences, and facilitates placements for visiting students. The role is a primary administrative resource for clinical faculty, clerkship directors, assistant clerkship directors, and community preceptors. It communicates assignments and curriculum information, coordinates faculty recognition and development activities, supports faculty onboarding and engagement, and helps use evaluation data for faculty development and continuous improvement. The position is onsite at the Salina Campus.

Requirements

Four years of experience in program coordination, academic administration, healthcare administration, student services, clinical education support, or a related field; education may substitute for experience on a year-for-year basis.
Experience managing complex schedules, coordinating multiple stakeholders, and maintaining records and data.
Experience working with confidential information in compliance with privacy regulations such as FERPA, HIPAA, or similar standards.
Skills in organization, communication, customer service, self-direction, prioritization, multitasking, accuracy, attention to detail, adaptability, teamwork, and flexibility.

Nice To Haves

Bachelor’s degree in business, education, or a related field.
Experience supporting medical education, clinical training programs, graduate medical education (GME), or other healthcare education programs.
Experience coordinating clinical rotations, educational programs, faculty engagement activities, or student assessment processes.
Experience working for a Kansas state agency, public university, or academic medical center.

Responsibilities

Support planning, implementation, and administration of the Phase II curriculum for medical students on the Salina campus.
Ensure completion and documentation of Phase II competencies, learning objectives, and required educational activities.
Coordinate M3 and M4 learning experiences, clinical schedules, rotations, calendars, and educational programming.
Prepare, coordinate, and distribute clerkship materials and learning resources, and ensure required documentation is submitted on time.
Provide ongoing planning and scheduling support for third- and fourth-year students throughout the academic year.
Collaborate with Phase I leadership and staff to support continuity and integration between foundational and clinical curricula.
Partner with Clinical Skills Coordinators across the Salina and Kansas City campuses to schedule, complete, and track required clinical skills competencies.
Coordinate educational activities with clerkship directors, faculty, and administrative partners across the Salina, Wichita, and Kansas City campuses; participate in tri-campus meetings.
Assist the Assistant Dean for Clinical Experiences with scheduling, materials, and implementation of Phase II educational programs and initiatives.
Advise students regarding VSLO applications and away-rotation processes.
Develop, coordinate, and maintain clinical rotation sites for M3 and M4 students.
Build and maintain relationships with community physicians, hospitals, clinics, and specialty partners, and coordinate curricular requirements across affiliated sites.
Assist with M3 orientation activities, white coat fitting and ordering, and onboarding requirements and coordination for Salina Regional Health Center and additional clinical sites.
Assist with planning and delivery of M4 orientation activities before and during the Transition to Residency course.
Monitor the quality, consistency, and educational value of student clinical experiences.
Serve as Network Site Coordinator for visiting students and coordinate among visiting learners, clinical sites, local medical offices, and university personnel.
Collaborate with faculty, preceptors, and clinical partners to address student placement needs and scheduling challenges.
Coordinate, administer, and proctor NBME shelf examinations and other required Phase II assessments.
Maintain, track, and enter student grades, evaluations, and assessment data in university systems, including gradebooks, OASIS, and Enroll & Pay.
Assist clerkship leadership with preparing, collecting, and submitting clerkship grades, mid-clerkship evaluations, and required clinical assessments.
Oversee creation, distribution, tracking, and completion of student, faculty, and program evaluations for M3 and M4 clinical learning activities.
Manage narrative feedback processes and ensure timely communication of student performance information.
Coordinate submission and tracking of Sub-Internship, Critical Care Selective, and other required fourth-year assessments and evaluations.
Generate reports and maintain records related to student performance, program outcomes, accreditation requirements, and continuous quality improvement.
Serve as a primary point of contact for clinical faculty, clerkship directors, assistant clerkship directors, and community preceptors.
Communicate teaching assignments, curriculum updates, scheduling information, and educational requirements to faculty.
Coordinate faculty recognition activities and events, and plan and support Assistant Clerkship Director meetings and faculty development events.
Assist with faculty onboarding, communication, and engagement activities related to Phase II programs.
Support collection and dissemination of faculty evaluation data and collaborate with academic and administrative leaders to strengthen faculty participation.

Benefits

Health, dental, and vision insurance coverage beginning on day one.
Health expense accounts with employer contributions for employees participating in a qualifying health plan.
Employer-paid life insurance and long-term disability insurance.
Additional voluntary insurance plans.
Vacation and sick leave accruing upon hire.
Ten paid holidays.
One paid discretionary day after six months of employment.
Paid time off for bereavement, jury duty, military service, and parental leave after 12 months of employment.
Retirement program with an employer contribution.
Additional voluntary 457 or 403b retirement programs.