Phase II Program Manager

University of Kansas Medical Center • Salina, KS

1d • Onsite

About The Position

This position supports the administrative, business, and educational needs of the KUSM-Salina campus and helps foster a learning environment that promotes student success. It manages Phase II medical education programs, including clinical rotations, student assessment processes, faculty engagement activities, and partnerships with community-based clinical training sites. The role serves as a central resource for students, faculty, and clinical partners, supporting effective delivery of the clinical curriculum and compliance with institutional and accreditation requirements. It independently manages responsibilities, reporting to the Assistant Dean of Clinical Experiences for Phase II program duties and to the Salina Campus Dean for other responsibilities.

The position supports planning, implementation, and administration of the Phase II curriculum for medical students on the Salina campus. It coordinates required M3 and M4 learning experiences, clinical schedules, clerkship materials, educational programming, competencies, and documentation; collaborates across campuses and with clinical skills coordinators; and advises students on visiting student applications and away rotations.

As a liaison between the School of Medicine and clinical training partners, the position develops and maintains clinical rotation sites and relationships with community physicians, hospitals, clinics, and specialty partners. It supports student orientation and onboarding, monitors the quality and consistency of clinical experiences, and coordinates visiting student placements.

The position provides administrative oversight for Phase II assessment, grading, and program evaluation. It coordinates and proctors NBME shelf examinations and other assessments, maintains grades and evaluation data in university systems, manages feedback and evaluation processes, and generates records and reports related to student performance, accreditation, and continuous quality improvement. It also serves as an administrative resource for clinical faculty, supporting communications, onboarding, recognition, meetings, and faculty development activities.

The position is onsite at the Salina Campus.

Requirements

• Four years of experience in program coordination, academic administration, healthcare administration, student services, clinical education support, or a related field; education may substitute for experience on a year-for-year basis.
• Experience managing complex schedules, coordinating multiple stakeholders, and maintaining records and data.
• Experience handling confidential information in compliance with privacy regulations such as FERPA, HIPAA, or similar standards.
• Skills in organization, communication, customer service, self-direction, prioritization, multitasking, accuracy, attention to detail, adaptability, teamwork, and flexibility.

Nice To Haves

• Bachelor’s degree in business, education, or a related field.
• Experience supporting medical education, clinical training programs, graduate medical education, or other healthcare education programs.
• Experience coordinating clinical rotations, educational programs, faculty engagement activities, or student assessment processes.
• Experience working for a Kansas state agency, public university, or academic medical center.

Responsibilities

• Support the planning, implementation, and administration of the Phase II curriculum for Salina campus medical students.
• Ensure completion and documentation of Phase II competencies, learning objectives, and required educational activities.
• Coordinate M3 and M4 learning experiences, clinical schedules, rotations, calendars, and educational programming throughout the academic year.
• Prepare, coordinate, and distribute clerkship materials and learning resources, and ensure required documentation is submitted on time.
• Collaborate with Phase I leadership and staff to support continuity between foundational and clinical curricula.
• Partner with Clinical Skills Coordinators on the Salina and Kansas City campuses to schedule, complete, and track required third- and fourth-year clinical skills competencies.
• Coordinate educational activities with clerkship directors, faculty, and administrative partners across the Salina, Wichita, and Kansas City campuses; participate in tri-campus clerkship meetings.
• Assist the Assistant Dean for Clinical Experiences with scheduling, materials, and implementation of Phase II educational programs and initiatives.
• Advise students about Visiting Student Learning Opportunities applications and away-rotation processes.
• Develop, coordinate, and maintain clinical rotation sites that meet M3 and M4 educational needs.
• Foster relationships with community physicians, hospitals, clinics, and specialty partners, and coordinate curriculum requirements across affiliated sites.
• Assist with M3 orientation, white coat fitting and ordering, and clinical site onboarding, including Salina Regional Health Center.
• Assist with planning and delivery of M4 orientation activities before and during the Transition to Residency course.
• Monitor the quality, consistency, and educational value of student clinical experiences.
• Serve as Network Site Coordinator for visiting students and coordinate among learners, clinical sites, local medical offices, and university personnel.
• Collaborate with faculty, preceptors, and clinical partners to address student placement needs and scheduling challenges.
• Coordinate and proctor NBME shelf examinations and other required Phase II assessments.
• Maintain, track, and enter student grades, evaluations, and assessment data in university systems, including gradebooks, OASIS, and Enroll & Pay.
• Assist clerkship leadership with preparation, collection, and submission of clerkship grades, mid-clerkship evaluations, and required clinical assessments.
• Oversee the creation, distribution, tracking, and completion of student, faculty, and program evaluations for M3 and M4 clinical learning activities.
• Manage narrative feedback processes and ensure timely communication of student performance information.
• Coordinate submission and tracking of Sub-Internship, Critical Care Selective, and other required fourth-year assessments and evaluations.
• Generate reports and maintain records concerning student performance, program outcomes, accreditation requirements, and continuous quality improvement.
• Serve as a primary contact for clinical faculty, clerkship directors, assistant clerkship directors, and community preceptors.
• Communicate teaching assignments, curriculum updates, scheduling information, and educational requirements to faculty.
• Coordinate faculty recognition activities and events; plan and support Assistant Clerkship Director meetings and faculty development events.
• Assist with faculty onboarding, communication, and engagement for Phase II educational programs.
• Support collection and dissemination of faculty evaluation data and collaborate with academic and administrative leaders to strengthen faculty participation.

Benefits

• Health, dental, and vision insurance coverage beginning on day one.
• Health expense accounts with employer contributions for employees participating in a qualifying health plan.
• Employer-paid life insurance and long-term disability insurance.
• Additional voluntary insurance plans.
• Paid vacation and sick leave accruing upon hire.
• Ten paid holidays.
• One paid discretionary day after six months of employment.
• Paid bereavement, jury duty, military service, and parental leave after 12 months of employment.
• Retirement program with an employer contribution and additional voluntary 457 or 403b retirement programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed