Personnel Coord Bookkeeper-Girdwood

Albertsons Companies•Girdwood, AK

2d•Onsite

About The Position

The Personnel Coordinator Bookkeeper (PCB) manages cash accuracy and records of store sales and related transactions, coordinates recruiting, hiring, and training activities, and completes payroll tasks. The role supports the Store Director in troubleshooting cash and payroll issues. It is a non-exempt, hourly position with a schedule determined by store needs, and reports to the Store Director. The position carries out cash-office, personnel, recruiting, payroll, and front-end support duties. It may supervise front-end employees in the absence of management. The work is primarily indoors, with rare outdoor work; the employee may enter coolers or freezers at temperatures between 0 and 42 degrees. The role involves frequent standing and walking, handling cash and records, and operating office and store equipment. Albertsons Companies will provide reasonable accommodation for qualified individuals with disabilities who can meet overall job requirements.

Requirements

Demonstrated ability to follow Company customer service expectations.
Ability to work with other employees in a team environment.
Ability to understand and follow instructions.
Ability to multitask, maintain accuracy, and pay attention to detail.
Ability to use basic math, reading, and writing skills.

Responsibilities

Perform daily and weekly cash-up procedures, including till reconciliation, deposit preparation, safe audits, and verification of sales for Lottery, CoinStar, Western Union, tickets, stamps, and money orders.
Research and report issues and shortages—including WIC violations, check-cashing procedure violations, cash variances, improper refunds or voids, coupon variances, and till balance irregularities—to the Front-End Manager and Store Director.
Partner with the Front-End Manager, Store Director, and Asset Protection to resolve cash opportunities and other Front-End shrink issues.
Complete till and safe audits according to Division standards.
Order change, tickets, money orders, bus passes, lottery supplies, postage, and miscellaneous office supplies.
Perform daily administrative duties, including checking email, maintaining cash-office files and required reports, and monitoring the Store Portal for communications and bulletins.
Monitor compliance with Anti-Money Laundering (AML), Western Union, and Lotto requirements.
Complete weekly administrative work, including cash over/short tracking, manufacturer coupon bag preparation, AML checklists, and analysis of Lawson, Banking Discrepancy, Returned Check, Returned WIC check, SRA Dashboard, and manufacturer coupon reports.
Track employee attendance and schedule violations, and report problems promptly to Store Management and the appropriate Department Manager.
Coordinate hiring activities, including managing requisitions, reviewing applications, conducting screening interviews, scheduling department manager interviews, handling the tax credit process, and contacting Human Resources for guidance on accommodation requests.
Complete new-hire onboarding and initial training, and coordinate department-specific training with department managers; may attend outside recruiting activities such as job fairs.
Maintain in-store recruiting materials, applications, policy sign-off forms, and related materials.
Order and distribute employee uniforms, including aprons, hats, polo shirts, and name tags, according to Division guidelines.
Update the Rising Star board according to Division guidelines.
Pull daily Time and Attendance reports, make time edits as necessary, review time records for compliance with Company policies and minor labor laws, track minor work permits and annual updates, and submit daily and weekly payroll.
Maintain employee personnel files in accordance with Company policy and applicable laws, keeping medical information in a separate red file.
Coordinate inputs and track paperwork for employee leaves of absence, and process paperwork for returns from leave.
Submit employee status transactions through HRDirect, including address changes, new hires, job changes, promotions, and terminations; retain HR records according to records-retention requirements.
Track Food Handler permit expirations where applicable and communicate with employees about updating permits.
Support Front End operations, including till loans and pick-ups, donation canister maintenance, and backup checker duties.
Document lost and found items according to Division guidelines.
Maintain a clean and neat office and customer service area.
Perform other assigned duties, including supporting store departments as needed.