Personnel Coord - Regency

PIONEER HEALTH CARE MANAGEMENT•Utica, MI

About The Position

The Personnel Coordinator provides facility-level support to staff and department heads in areas including payroll, recruitment and selection, onboarding, benefits management, employee file maintenance, and termination. The role provides basic support for corrective action and consults with the Corporate Director – HR on complex employee-relations, disciplinary, or regulatory and legal issues. The coordinator maintains position control, processes approved position requests, posts vacancies, screens applicants, and participates in selection as requested. The role processes new hires and supports onboarding, validates and processes payroll, maintains payroll and employee records, distributes paychecks, responds to employee payment questions, and processes pay adjustments as directed. It also handles employment documentation requests, garnishment-related interactions, and coordination with HRIS and payroll vendors. The position maintains confidentiality and compliance with applicable employment, payroll, licensing, and regulatory requirements. It monitors employee credentials and renewals, supports department heads with corrective action documentation, and facilitates review of specified corrective actions with the Department Head, NHA, and Corporate Director – HR before issuance. Other duties may be assigned.

Requirements

High school diploma or GED required.
One year of experience in payroll management and/or HR support strongly preferred.

Nice To Haves

Associate or bachelor's degree in Business or a related field preferred.
One year of experience in payroll management and/or HR support strongly preferred.

Responsibilities

Maintain current position control for the facility.
Process and forward position request forms according to the approval process.
Post approved vacant positions to appropriate websites.
Screen applicants against required and preferred qualifications and provide department heads with the most qualified applicants.
Comply with EEO and FLSA laws, monitor department head compliance, and report irregular practices to the NHA and Corporate Director – HR.
Participate in the selection process as requested by the department head.
Process newly hired staff, including completion of required pre-employment screening.
Facilitate new employee onboarding, including documentation, file initiation, and orientation.
Validate and process payroll for all departments.
Maintain payroll records in compliance with applicable laws and standards.
Distribute paychecks and answer employee questions about payment of hours and benefit time.
Process pay adjustments as directed by department heads when discrepancies or errors are identified.
Interface with legal entities regarding garnishments.
Provide employment documentation requested by legal entities for unemployment, workers’ compensation, employment verification, income verification, and related purposes.
Maintain confidentiality of employee information, including payroll, health records, and corrective action information.
Interface with HRIS and payroll vendors to support system functionality and compliance with regulatory, legal, and financial reporting requirements.
Maintain employee records in compliance with licensing and regulatory standards.
Monitor employee credentials and renewal dates, alert department heads about upcoming expirations, and ensure employees do not work without required credentials.
Support department heads with the corrective action process and maintain corrective action documentation in employee files.
Maintain knowledge of basic payroll and employment regulations and consult the Corporate Director – HR when guidance or expert knowledge is needed.
Facilitate review of corrective actions involving suspension, final warning, termination, or licensing agency reporting with the Department Head, NHA, and Corporate Director – HR before issuance to the employee.
Perform other duties as requested and assigned.