Personnel Coord Bookkeeper-Nome

Albertsons Companies•Nome, AK

2d•Onsite

About The Position

The Personnel Coordinator Bookkeeper (PCB) manages cash accuracy, maintains accurate records of store sales and related transactions, coordinates recruiting, hiring, and training activities, and completes payroll tasks. The role supports the Store Director in troubleshooting cash and payroll opportunities. It is a non-exempt, hourly position, and the schedule is determined by the needs of the store. The position reports to the Store Director. The PCB also supports Front End operations and may support other store departments as needed. Supervisory responsibilities are limited; the PCB may supervise front-end employees in the absence of management.

Requirements

Demonstrated ability to follow company customer service expectations.
Ability to work with other employees in a team environment.
Ability to understand and follow instructions.
Ability to multitask, maintain accuracy, and pay attention to detail.
Ability to use basic math skills, reading, and writing.

Responsibilities

Complete daily and weekly cash-up procedures according to Division standards, including till reconciliation, deposit preparation, safe audits, and verification of sales of Lottery, CoinStar, Western Union, tickets, stamps, and money orders.
Research and report problems and shortages to the Front-End Manager and Store Director, including WIC violations, check-cashing procedure violations, cash variances, improper refunds or voids, coupon variances, and till balance irregularities.
Partner with the Front-End Manager, Store Director, and Asset Protection to resolve cash opportunities and other Front-End shrink issues.
Complete till and safe audits as directed by Division standards.
Order change, tickets, money orders, bus passes, lottery, postage, and miscellaneous office supplies.
Perform daily administrative duties, including checking email, maintaining cash office files or binders with required reports, and monitoring Store Portal communications and bulletins.
Monitor compliance with Anti-Money Laundering (AML), Western Union (WU), and Lotto requirements.
Perform weekly administrative duties, including cash over/short tracking, manufacturer coupon bag tasks, the AML checklist, and analysis of Lawson, Banking Discrepancy, Returned Check, Returned WIC Check, SRA Dashboard, and manufacturer coupon reports.
Track employee attendance or schedule violations and report problems promptly to Store Management and the appropriate Department Manager.
Coordinate the hiring process, including managing requisitions, reviewing internal and external applications, conducting screening interviews, scheduling department manager interviews, completing the tax credit process, and contacting Human Resources for guidance on accommodation requests.
Complete new-hire onboarding, including initial training and coordination of department-specific training with department managers; maintain in-store recruiting materials, applications, and policy sign-off forms; and, when applicable, attend outside recruiting activities such as job fairs.
Order and distribute employee uniforms, including aprons, hats, polo shirts, and name tags, according to Division guidelines.
Update the Rising Star board according to Division guidelines.
Pull daily Time and Attendance reports, make time edits as necessary, review employee time records for compliance with Company policies and minor labor laws, track minor work permits and yearly updates, and submit daily and weekly payroll.
Maintain employee personnel files in compliance with company policy and applicable laws, keeping medical information in a separate red file.
Coordinate inputs and track paperwork for employee leaves of absence, and process paperwork for employees returning from leave.
Submit employee status transactions through HRDirect, including address changes, new hires, job changes, promotions, and terminations; retain HR records according to records retention policies.
Track Food Handler permit expirations where applicable and communicate with employees about updating permits.
Support Front End operations, including till loans and pick-ups, donation canister maintenance, and backup checker duties.
Document lost and found items according to Division guidelines.
Maintain cleanliness and a neat appearance in the office and customer service areas.
Perform other assigned duties, including supporting store departments as needed.