Personnel Coord Bookkeeper-Nome

Albertsons•Nome, AK

About The Position

The Personnel Coordinator Bookkeeper (PCB) manages cash accuracy, maintains accurate records of store sales and related transactions, coordinates recruiting, hiring, and training activities, and completes payroll tasks. The PCB supports the Store Director in troubleshooting cash and payroll opportunities. This is a non-exempt, hourly position; the schedule is determined by store needs. The position reports to the Store Director and has limited supervisory responsibilities, which may include supervising front-end employees in the absence of management. The role includes cash-up procedures, audits, deposits, cash and sales discrepancy research, ordering cash-office and store items, and maintaining required records and reports. It also coordinates hiring and onboarding, employee timekeeping and payroll, personnel records, leave paperwork, employee status changes, and recruiting materials. The PCB may support front-end operations and other store departments as needed. Work is performed almost entirely indoors, with rare outdoor work. The employee may occasionally work in a cooler or freezer, and seldom encounters mild cleaning chemicals. The job requires frequent standing and walking, regular handling of cash and documents, and use of office and store equipment. Albertsons’ Companies will provide reasonable accommodation for qualified individuals with disabilities who can meet overall job requirements.

Requirements

Demonstrated ability to follow company customer service expectations.
Ability to work with other employees in a team environment.
Ability to understand and follow instructions.
Ability to multitask, maintain accuracy, and pay attention to detail.
Ability to use basic math skills, reading, and writing.

Responsibilities

Perform daily and weekly cash-up procedures, including till reconciliation, deposit preparation, safe audits, and verification of sales from lottery, Coinstar, Western Union, tickets, stamps, and money orders.
Research and report cash-office and front-end problems or shortages, including WIC violations, check-cashing procedure violations, cash variances, improper refunds or voids, coupon variances, and till balance irregularities.
Partner with the Front-End Manager, Store Director, and Asset Protection to resolve cash opportunities and other front-end shrink issues.
Complete till and safe audits according to Division standards.
Order change, tickets, money orders, bus passes, lottery supplies, postage, and office supplies.
Perform daily administrative duties, including checking email, maintaining required cash-office files and binders, and monitoring the Store Portal for communications and bulletins.
Monitor compliance with Anti-Money Laundering, Western Union, and Lotto requirements.
Complete weekly administrative duties, including cash over/short tracking, manufacturer coupon bag tasks, AML checklists, and analysis of Lawson, banking discrepancy, returned check, returned WIC check, SRA Dashboard, and manufacturer coupon reports.
Track employee attendance or schedule violations and report concerns to Store Management and the appropriate Department Manager in a timely manner.
Coordinate hiring activities, including managing requisitions, reviewing applications, conducting screening interviews, scheduling department-manager interviews, handling the tax credit process, and contacting Human Resources about accommodation requests.
Complete new-hire onboarding and initial training, and coordinate department-specific training with department managers.
Attend outside recruiting activities, such as job fairs, as needed; maintain in-store recruiting materials, applications, and policy sign-off forms.
Order and distribute employee uniforms, including aprons, hats, polo shirts, and name tags, according to Division guidelines.
Update the Rising Star board according to Division guidelines.
Pull daily Time and Attendance reports, make time edits as necessary, and review employee time records for compliance with company policies and minor labor laws, including tracking minor work permits and yearly updates.
Submit daily and weekly payroll.
Maintain employee personnel files and separate medical information in a red file, in accordance with company policy and applicable laws.
Coordinate and track paperwork for employee leaves of absence and process paperwork for returns from leave.
Submit employee status transactions through HRDirect, including address changes, new hires, job changes, promotions, and terminations.
Retain HR records according to records-retention policy requirements.
Track Food Handler’s permit expirations where applicable and communicate with employees about updates.
Support front-end operations, including till loans and pick-ups, donation canister maintenance, and serving as a backup checker.
Document lost-and-found items according to Division guidelines.
Maintain the cleanliness and neat appearance of the office and customer service areas.
Perform other assigned duties, including supporting store departments as needed.
Provide customer service, work cooperatively with employees, follow instructions, multitask, maintain accuracy, and apply basic math, reading, and writing skills.