Personnel Coord Bookkeeper-Girdwood

Albertsons•Girdwood, AK

About The Position

The Personnel Coordinator Bookkeeper (PCB) manages cash accuracy, maintains accurate records of store sales and related transactions, coordinates recruiting, hiring, and training activities, and completes payroll tasks. The role supports the Store Director in troubleshooting cash and payroll issues. It is a non-exempt, hourly position, with a schedule determined by store needs, and reports to the Store Director. The PCB performs daily and weekly cash-up procedures, including till reconciliation, deposit preparation, safe audits, and verification of sales involving lottery, Coinstar, Western Union, tickets, stamps, and money orders. The role researches and reports cash and front-end discrepancies, partners with store leadership and Asset Protection to address shrink issues, orders cash and supplies, and completes administrative and compliance tasks. The PCB coordinates hiring and onboarding, maintains recruiting materials and employee personnel records, supports employee training, and handles time and attendance, payroll, leave-of-absence paperwork, and employee status transactions. The position also supports front-end operations, maintains office and customer-service-area cleanliness, and may assist other store departments as needed. Limited supervisory duties may be assigned, including supervising front-end employees in the absence of management.

Requirements

Demonstrated ability to follow company customer-service expectations.
Ability to work with other employees in a team environment.
Ability to understand and follow instructions.
Ability to multitask, maintain accuracy, and pay attention to detail.
Ability to use basic math skills and read and write.

Responsibilities

Complete daily and weekly cash-up procedures, including till reconciliation, deposit preparation, safe audits, and verification of specified sales and transactions.
Research and report cash and front-end discrepancies, including WIC violations, check-cashing procedure violations, cash variances, improper refunds or voids, coupon variances, and till irregularities.
Partner with the Front-End Manager, Store Director, and Asset Protection to resolve cash opportunities and other front-end shrink issues.
Complete till and safe audits according to Division standards.
Order change, tickets, money orders, bus passes, lottery products, postage, and office supplies.
Perform daily and weekly administrative tasks, maintain cash office files and required reports, monitor communications, and complete compliance checks and report analyses.
Track employee attendance and schedule violations and report problems to Store Management and the appropriate Department Manager.
Coordinate the hiring process, including requisitions, application reviews, screening interviews, interview scheduling, tax-credit processes, and consultation with Human Resources regarding accommodation requests.
Complete new-hire onboarding and coordinate initial and department-specific training.
Maintain in-store recruiting materials and forms; order and distribute employee uniforms; and update the Rising Star board.
Pull daily Time and Attendance reports, make time edits as necessary, review time records for policy and minor-labor-law compliance, and track minor work permits and yearly updates.
Submit daily and weekly payroll.
Maintain employee personnel files and separate medical files; coordinate leave-of-absence paperwork and return-from-leave paperwork.
Submit employee status transactions through HRDirect, including address changes, new hires, job changes, promotions, and terminations.
Retain HR records according to records-retention requirements.
Track Food Handler’s permit expirations where applicable and communicate with employees about updates.
Support front-end operations, including till loans and pick-ups, donation canister maintenance, and backup cashier duties.
Document lost-and-found items according to Division guidelines and maintain cleanliness and appearance of the office and customer service areas.
Support other store departments as needed and perform other assigned duties.
May supervise front-end employees when management is absent.