Permit Technician / Office Manager
About The Position
Performs routine to moderately complex administrative and clerical work in support of departmental operations. Serves as Board Secretary and provides administrative support during board meetings. Reports to the Director of Planning & Community Development. The position greets and assists visitors, answers phone lines, processes permits, schedules inspections, maintains records, and reviews permit, inspection, and ARB documentation. It also handles departmental administrative tasks, including timesheets, reports, supplies, and inventory, and prepares weekly and monthly permit reports for the Council and Mayor. As Board Secretary, the position supports ARB, BZA, PC, Community Appearance, and Construction Board of Appeals meetings, including meetings outside normal working hours. Duties include processing and tracking board materials, recording minutes and/or creating agendas and packets, and coordinating board training and continuing education. Other related duties may be assigned.
Requirements
- High school diploma or GED and a minimum of two years of experience in an Office Manager capacity, or an equivalent combination of education, training, and experience.
- Proficiency in Microsoft Office, including Word, Excel, and PowerPoint, and ability to learn other software such as NewWorldSystems.net.
- Valid South Carolina Driver's License.
- Excellent verbal, written, and interpersonal communication skills.
- Basic mathematical skills.
- Ability to lift, reach, bend, exert force, or move objects weighing up to 20 pounds.
- Ability to sit, stand, or walk for an extended period of time.
Responsibilities
- Greet and assist department visitors and answer phone lines.
- Issue and process permits upon approval, update permit statuses, and verify contractor licenses.
- Schedule inspections and maintain records.
- Receive and review permit applications, inspection forms, ARB applications, and other records and reports.
- Process departmental timesheets, create reports, order office supplies, and maintain and update inventory.
- Prepare weekly and monthly permit reports for the Council and Mayor.
- Communicate effectively with internal and external groups and individuals.
- Serve as Board Secretary and provide administrative support at ARB, BZA, PC, Community Appearance, and Construction Board of Appeals meetings, including meetings outside normal working hours.
- Accept, process, track, and record board materials and minutes, and/or create board agendas and packets.
- Coordinate and schedule board training and continuing education classes for Board Members.
- Perform other related duties as directed.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
