Permit Technician / Office Manager

City of Georgetown•Georgetown, SC

About The Position

Performs routine to moderately complex administrative and clerical work in support of departmental operations. Serves as Board Secretary and provides administrative support during board meetings. Reports to the Director of Planning & Community Development. The position routinely assists visitors and answers phone lines; issues and processes permits upon approval; updates permit statuses; verifies contractor licenses; schedules inspections; and maintains records. It receives and reviews permit applications, inspection forms, ARB applications, and other records and reports. Administrative duties include processing department timesheets, creating reports, ordering office supplies, maintaining inventory, and preparing weekly and monthly permit reports for the Council and Mayor. The Permit Technician / Office Manager communicates with internal and external groups and individuals and supports several boards by accepting, processing, tracking, recording minutes, and/or creating agendas and meeting packets. Board meetings may occur outside normal working hours. The position also coordinates Board member training and continuing education classes and performs other related duties as directed.

Requirements

High school diploma or GED and a minimum of two years of experience in an Office Manager capacity, or an equivalent combination of education, training, and experience.
Proficiency in Microsoft Office, including Word, Excel, and PowerPoint, with the ability to learn other software such as NewWorldSystems.net.
Valid South Carolina driver's license.
Excellent verbal, written, and interpersonal communication skills.
Basic mathematical skills.
Ability to lift, reach, bend, exert force, or move objects weighing up to 20 pounds.
Ability to sit, stand, or walk for extended periods as needed.

Responsibilities

Greet and assist department visitors and answer phone lines.
Issue and process permits upon approval, update permit statuses, and verify contractor licenses.
Schedule inspections and maintain records.
Receive and review permit applications, inspection forms, ARB applications, and other records and reports.
Process department timesheets, create departmental reports, order office supplies, and maintain and update inventory.
Prepare weekly and monthly permit reports for the Council and Mayor.
Communicate effectively with internal and external groups and individuals.
Serve as Board Secretary and attend ARB, BZA, PC, Community Appearance, and Construction Board of Appeals meetings, including meetings outside normal working hours.
Accept, process, and track Board materials; record minutes and/or create Board agendas and packets.
Coordinate and schedule Board training and continuing education classes for Board members.
Perform other related duties as directed.