Permit & Start Coordinator - Waterscapes Pools & Spa

Neal Careers•Sarasota, FL

32d•Onsite

About The Position

Neal Communities is proud to be recognized as a 2026 Top Workplace, marking our eighth consecutive year receiving this distinction. We believe where you work matters—and we’re proud to build a workplace where people, purpose, and performance come together. Join Waterscape’s Pools & Spas, part of the Neal Communities family, as a Permit & Start Coordinator. Coordinate permitting, project startup, and project documentation activities to support the successful execution of residential pool construction projects.

Requirements

2+ years of experience in permitting, project coordination, construction administration, residential construction, or a related field.
Proficiency with Microsoft Office Suite and the ability to quickly learn new software systems.

Nice To Haves

Experience with permit applications, municipal agencies, and regulatory compliance processes preferred.
Experience with residential construction, pool construction, homebuilding, project documentation, or NewStar software preferred.

Responsibilities

Coordinate the permitting process for residential pool construction projects, ensuring permit applications are submitted, tracked, and issued in a timely manner.
Prepare and submit permit applications by obtaining and organizing required documentation, including engineered plans, surveys, soil reports, signatures, seals, and supporting materials from subcontractors, consultants, and property owners.
Serve as the primary point of contact with county and municipal agencies to facilitate permit approvals, respond to requests for information, provide supplemental documentation, resolve permitting issues, and coordinate fee payments.
Research, interpret, and implement changes to local permitting requirements, policies, and procedures to maintain compliance and support efficient project timelines.
Coordinate permit revisions, re-reviews, resubmittals, and permit extensions by securing required documentation, preparing applications, and monitoring approvals through issuance.
Maintain working knowledge of permitting requirements and construction-related documentation, including Notices of Commencement, impact fees, easements, plats, floodplain applications, elevation certificates, utility coordination, demolition permits, renovation permits, temporary certificates of occupancy, and other regulatory approvals.
Prepare and assemble project start packages for residential pool construction projects, ensuring all required permits, plans, specifications, contracts, and supporting documentation are complete and ready for construction.
Support the Pool Builder throughout the pre-construction process by coordinating project documentation, tracking permit status, communicating project milestones, and helping ensure projects are ready to begin construction on schedule.
Create, maintain, and organize project job files within NewStar, ensuring project records, permits, correspondence, and project documentation are accurate, complete, and readily accessible throughout the project lifecycle.
Prepare homeowner closeout packages upon project completion, including warranties, inspections, certifications, operating materials, and other required project documentation to facilitate a successful project turnover.