People Operations Coordinator

Chesapeake Bay Foundation Inc•Annapolis, MD

5d•Onsite

About The Position

The Chesapeake Bay Foundation (CBF) is seeking a People Operations Coordinator to join the People & Culture Department at the Philip Merrill Environmental Center in Annapolis, MD. CBF is a leading nonprofit conservation organization dedicated to saving the Chesapeake Bay. The People & Culture Department's mission is to recruit, train, and retain highly professional and motivated staff. The People Operations Coordinator will play a crucial role in supporting the department in various HR functional tasks, ensuring the smooth and efficient operation of HR processes. This is a part-time position, 30 hours per week, and is benefit eligible.

Requirements

Minimum of 1-3 years’ experience in an HR support role to senior level positions.
Possess strong communication and collaboration skills, and is highly organized, flexible, and fast paced.
Basic understanding of HR functions and best practices.
Excellent organizational and time management skills.
Proficiency in MS Office Suite and HRIS systems (Paylocity a plus, not requirement).
High level of attention to detail and confidentiality.
Ability to have reliable transportation to travel to other CBF locations or for work-related items as needed.
A team player with a positive attitude and a willingness to learn and grow within the department and organization.

Nice To Haves

Experience with Paylocity or other HRIS system a plus.

Responsibilities

Assist in the maintenance and updates of employee files, ensuring confidentiality and data security.
Generate HR reports and provide insights to department decision-making.
Prepare quarterly metric data report for the organization.
Ensure all personnel files processed for payroll are included and saved in the Paylocity employee record.
Handle confidential HR matters with discretion and professionalism.
Process FMLA and disability claims, including collecting necessary documentation, coordinating with employees and providers, and ensuring compliance with applicable regulations.
Track FMLA and disability leave periods, maintain accurate records, and provide timely updates to management and employees.
Generate HR reports to support the annual audit process.
Process worker's compensation claims including collecting necessary documentation (First Report of Injury forms), approval and submits the claims through the KeyRisk portal, and coordinate with the employee and claims adjustor until the claim is closed.
Serve as primary contact for all land base injury claims.
Prepare all bonus requests by processing the form for signatures.
Serve as the back-up to the Recruitment Coordinator in preparing onboarding, offboarding and personnel change materials.
Assist in the audit process in reviewing and updating benefit elections in both the ENavigator system. Reviews Paylocity to ensure the data feed matches.
Assist Payroll and Benefits Coordinator during open enrollment process to get all employees selection enrolled into HRIS system.
Support the VP for People and Director in various projects assigned.
Coordinate team meetings: develop agendas in consult with the team lead, notify staff, work with other CBF departments for arrangements as needed, record meeting minutes, and track action items.
Manage credit card and department expenditures; prepare, code, and submit bills, invoices, receipts, and expense reports. Coordinate with Director to understand the approved budget to help with coding aspects.
Maintain and update the department’s Simplrr intranet site to ensure information is accurate, current, and accessible to staff.
Monitor, track, and communicate compliance-related updates and required must read materials to staff in a timely manner.