PEIMS Coordinator
About The Position
The PEIMS Coordinator supports multiple school districts with PEIMS analysis, data validation, and submissions across student and financial systems. The role collaborates with internal DSS team members and district stakeholders to ensure accurate, timely, and compliant state submissions. The position is based in Irving, Texas, is full-time, and is classified as salaried. It reports to the Executive Director of Federal and State Programs. The coordinator leads PEIMS and Core Collection submissions for assigned districts, advises district leadership on PEIMS processes, data integrity, and funding impact, and oversees data validation and reconciliation across student, staff, and financial systems. The role also reviews reports and student-program data, investigates discrepancies and trends, improves workflows and internal controls, supports district and internal reporting needs, and explains technical TSDS/Ed-Fi data to stakeholders. The position requires staying current with ESC and TEA updates, protecting sensitive data, complying with applicable policies, and balancing urgent requests with longer-term work.
Requirements
- At least 3 years of experience in PEIMS or state reporting roles.
- Knowledge of PEIMS, attendance, and state reporting requirements.
- Proficiency with Student Information Systems (SIS), such as Skyward, PowerSchool, or Ascender, and ability to learn new software quickly.
- Strong auditing skills, particularly accuracy and discrepancy resolution.
- Strong attention to detail.
- Ability to meet deadlines in a fast-paced environment.
- Ability to manage high-volume workloads and strict timelines.
- Ability to move between independent projects and team collaboration.
- Clear verbal and written communication and a collaborative, professional demeanor.
- Ability to maintain confidentiality of sensitive data.
Responsibilities
- Lead end-to-end PEIMS and Core Collection submissions for assigned districts, ensuring accuracy, timeliness, and compliance with state requirements.
- Advise district leadership, including superintendents, CFOs, HR, and campus staff, on PEIMS processes, data integrity, and funding impact.
- Perform and oversee data validation, reconciliation, and submission processes across student, staff, and financial systems.
- Analyze PEIMS reports, investigate root causes of trends or issues, and provide recommendations before submission.
- Audit and improve data-collection workflows, identify bottlenecks, and implement internal controls that support compliance and efficiency.
- Review enrollment, attendance, and special-program data for accuracy across student populations and audit readiness.
- Evaluate current and historical submissions to identify inconsistencies, risks, and process-improvement opportunities.
- Provide cross-functional support to internal teams and client districts, including ad hoc reporting and troubleshooting.
- Translate technical TSDS/Ed-Fi data into clear narratives for stakeholders.
- Stay current with ESC and TEA updates and pursue professional growth.
- Comply with policies established by federal and state law, State Board of Education rule, and local board policy.
- Triage urgent requests while maintaining progress on longer-term projects and managing competing priorities.
- Build professional rapport with campus registrars and special-program coordinators to support accurate data collection at its source.
- Perform other duties as assigned.
Benefits
- Medical PPO, HMO, and HSA plans with employer contributions.
- Dental and vision plans.
- Simple IRA with 3% employer match.
- Company-paid basic life, AD&D, short-term disability, and long-term disability insurance.
- 80 hours of paid time off and paid holidays.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
