Coordinator

Jewish Philanthropies of Southern Arizona•Tucson, AZ

1d•$24 - $26

About The Position

The Jewish Community Foundation under the Jewish Philanthropies of Southern Arizona manages approximately 500 charitable funds serving Jewish and non-Jewish donors, primarily in the Tucson area. The Foundation Coordinator provides administrative support to Foundation professionals and helps ensure donors and fund holders have an excellent experience. The role supports donor services, database maintenance, events, meetings, and general administration for Foundation staff. Evening and weekend work may be needed to perform essential functions.

Requirements

3–5 years of high-level administrative support experience.
At least 2 years of high-level customer service experience via email and/or phone.
Passion for JPSA’s work to sustain, support, and enrich the Jewish community locally, in Israel, and worldwide.
High proficiency in Microsoft Office.
High degree of confidentiality, discretion, and good judgment.
Detail-oriented, organized, accurate, and professional demeanor.
Strong communication and relationship-building skills.
Time management skills.
Technological aptitude and willingness to learn new systems and skills.
Ability to be flexible and thrive in a fast-paced environment.
Ability to work collaboratively and independently, and to know when to ask for assistance or obtain approval.
Ability to multitask and adapt as priorities change.
Ability to work early mornings, evenings, and weekends as necessary.
Ability to legally work in the United States.
Ability to pass a criminal background check.
Ability to provide a clean 39-month Motor Vehicle Report.
Valid Arizona driver’s license maintained throughout employment.
Personal vehicle insurance that meets or exceeds Arizona minimum requirements.

Nice To Haves

Experience working for a community foundation or other nonprofit organization.
2–3 years of bookkeeping or accounting experience.
Experience working in fund accounting.
Experience working with CRM databases, specifically MS Dynamics CRM systems.

Responsibilities

Respond to donor inquiries by email or phone and assist with online donor portal troubleshooting.
Answer questions about fund activity and enter grant requests received outside the donor portal.
Generate and mail donation acknowledgement letters and tribute cards.
Coordinate outbound mailings, including generating and proofreading database mailing lists and mail merges, and record responses.
Assist with preparing and mailing fund statements.
Develop a thorough understanding of fund activity and donor preferences.
Provide high-level administrative support to 3–4 Foundation professionals.
Create and proofread fundholder letters and prepare basic fund documents.
Upload and organize scanned documents for Foundation activity archiving.
Monitor, order, and update Foundation supplies and marketing materials.
Update donor records; enter new funds and update existing fund information.
Generate and run reports and assist with database cleanup and maintenance.
Create and track events in the Foundation database.
Generate constituent communication lists and organize seating, name tags, and other event materials.
Coordinate food and setup needs with the Event Coordinator.
Work at internal and external events, including room setup and cleanup.
Post and update Foundation events across internal and external calendars.
Make follow-up calls to prospective event attendees.
Demonstrate JPSA’s core values, including flexibility, reliability, accountability, creativity, critical thinking, collaboration, respectful communication, and acting as a good ambassador for the organization.
Perform other duties as assigned.