Payroll Specialist

Okanogan County Public Hospital District #3•Omak, WA

6d•$27 - $39

About The Position

The Payroll Specialist works as part of a team and reports directly to the Controller. The role maintains facility payroll records and performs bi-weekly payroll procedures, including reviewing, processing, and posting payroll information and preparing required federal and state regulatory reports. The Payroll Specialist works closely with Human Resources, the hospital scheduler, and third-party payroll services to maintain clean and accurate data. The position also supports payroll compliance, reporting, account reconciliations, employee deductions and garnishments, wage and starting-wage verification, and payroll projects such as software integrations and workflow changes. Other duties include assisting with new employee orientation, cross-training with the Accounts Payable Generalist, and completing other duties assigned by the Controller. The role follows hospital policies and procedures, protects confidential information in accordance with HIPAA and applicable privacy laws, and contributes to a professional, cooperative, and inclusive workplace. The position is non-clinical and has no responsibility for patient assessment, treatment, or care, but requires the ability to communicate and interact with patients of all ages. Work is performed entirely in temperature-controlled office space. The employee may be required to work any shift in emergencies and any day of the week.

Requirements

Two-year degree in accounting preferred.
Minimum of two years of payroll experience preferred.
Proficiency in Microsoft Word and Excel, 10-key, and general office equipment required.
Detail-oriented and precise work skills necessary for accurate financial accounting and reporting.
Ability to meet tight deadlines and handle multiple tasks at a time.
Strong communication skills required.
Ability to work any shift in emergencies and any day of the week may be required.
Ability to communicate and interact with patients of all ages is required.

Nice To Haves

Two-year degree in accounting.
At least two years of payroll experience.

Responsibilities

Process bi-weekly payroll and complete related internal and external reporting and payments accurately and on time.
Review timecards in UKG for accuracy and resolve issues with department managers, the Controller, or the Human Resource Director.
Ensure time recorded in Kronos is properly approved and payroll files are reviewed and ready for transmittal by the processing bank’s deadline.
Maintain payroll and labor reports and records in an organized, readily retrievable manner.
Monitor compliance with hospital timekeeping and payroll policies and report discrepancies or non-compliance to the Controller.
Record and update employee payroll information, including raises, exemptions, miscellaneous deductions, and resignations.
Stay informed about changes in tax and deduction laws relevant to payroll.
Complete required federal and state reports by their deadlines, including annual IRS W-2 submissions and related transmittals; ensure third-party filings are accurate and timely when applicable.
Reconcile payroll-related accounts as requested by the Controller, including insurance and other payroll-related accounts.
Apply current union and physician contracts to ensure proper payment.
Work with internal and external auditors and provide requested payroll information and access to accounting records.
Follow payroll procedures and suggest policy updates to the Controller when needed.
Help lead payroll projects, including payroll software integrations and workflow integration.
Update health insurance deductions and monthly billings.
Work with Human Resources on wage increases and starting-wage verification.
Review employees before termination for accrued leave payouts and corrections.
Process employee garnishments.
Assist with training during new employee orientation.
Cross-train with the Accounts Payable Generalist and provide assistance when necessary.
Complete other duties assigned by the Controller.
Report for scheduled shifts on time and prepared, follow attendance and attire requirements, and obtain required approvals for overtime and time off.
Attend meetings and mandatory training, review communications, and act on information provided.
Follow professional conduct, cooperation, inclusion, privacy, infection control, environmental safety, security, and applicable hospital policy requirements.