Payroll Processor - Corporate Las Vegas

Tao Group Hospitality•Enterprise, NV

8d•$26 - $28

About The Position

The Payroll Processor works directly with venue management to ensure accurate payroll reporting and serves as a liaison between Oracle payroll processing and venue contacts. The role collaborates with HR and Accounting on projects to improve service and efficiency, researches and resolves payroll discrepancies, and handles stop payments for lost or missing checks and manual checks for termination-related payments. It also researches stale-dated checks, documents follow-up, and supports reporting unclaimed wages to the appropriate state agency. The position supports payroll processing in Oracle, including payroll entries, bonus and commission imports, supplemental payments, retroactive adjustments, overtime calculations, timecard audits, payroll changes, and manual payments. The Payroll Processor assists with employee inquiries, payroll check and statement distribution, PTO tracking, garnishment processing, tax updates, reporting, audit preparation, W-2 processing, and year-end responsibilities. The role also contributes to automation and process-improvement projects. The position is based in a small-to-medium office environment and may involve work in casino, nightclub, bar, lounge, and/or restaurant settings. It includes 5–25% local travel within the United States. The work environment may involve varying levels of noise, crowds, and smoke. Extended hours, irregular shifts, evening or weekend shifts, and holiday work may be required. The role requires maintaining a professional appearance and handling a fast-paced, sometimes stressful environment with a high level of confidentiality.

Requirements

High school diploma or equivalent.
Proof of eligibility to work in the United States.
Two to three years of experience in electronic payroll processing, including multi-state knowledge.
Proficiency with Microsoft Windows, Word, and Excel.
Knowledge and experience with multi-tax jurisdictions.
Knowledge of federal, state, and other regulatory agency laws for payroll-related compliance.
Knowledge of arithmetic and of economics and accounting principles, practices, and financial reporting.
Ability to write, read, and communicate verbally.
Strong problem-solving skills and excellent written and verbal communication skills.
Ability to work under pressure and meet deadlines.
Ability to read computer monitors and print legibly.
Ability to sit and/or stand for extended periods and move quickly through work.
Ability to push and lift up to 25 pounds, with or without assistance.
Ability to interact professionally and courteously with internal and external customers, managers, and coworkers, and to work effectively as part of a team.
Ability to maintain confidentiality and handle a fast-paced, busy, and somewhat stressful environment.
Maintain a professional, neat, and well-groomed appearance in accordance with company standards.

Nice To Haves

Experience with Oracle Payroll services and procedures.
Fluency in Spanish.
Fundamental Payroll Certification (FPC) equivalence or Certified Payroll Professional certification.
Experience with Workday payroll systems.

Responsibilities

Assist with processing payroll entries and importing bonus and commission information into Oracle within designated timelines.
Enter supplemental payment details, including bonuses, commissions, and lump-sum payments.
Calculate and provide data for retroactive adjustments for hourly and salaried employees, as well as overtime retroactive pay calculations.
Audit electronic timecards, verify that hours are submitted and processed in the correct pay period, and ensure manager or supervisor approvals.
Resolve payroll exceptions according to documented processing guidelines.
Enter payroll adjustments and updates in Oracle, including prorations, retroactive payments, stop payments, and off-cycle payments.
Process manual checks for missing hours, PTO or vacation cash-outs, terminations, settlements, and one-time payments; forward required documentation to Accounting.
Work with HR and Payroll on data imports and quality control of HR database changes.
Conduct pre- and post-audits of payroll input files and correct errors before upload.
Coordinate payroll issues with Payroll Leadership and work with venue management to resolve employee payroll issues promptly and within state guidelines.
Notify Oracle of stop payments, off-cycle payments, and voids, providing identifying information for affected payments.
Track employees’ PTO usage, payments, and available balances.
Assist with distribution of employee payroll checks, statements, and Forms W-2.
Extract payroll, timecard, and PTO data to generate management reports.
Receive and date-stamp garnishment orders or inquiries and submit them to the Oracle Payroll Specialist within 24 hours according to department guidelines.
Coordinate with the Tao Group Hospitality Payroll Accountant to notify Oracle promptly of tax-rate, jurisdiction, and tax-status updates.
Respond professionally and courteously to payroll inquiries in writing, by phone, or in person, with a sense of urgency.
Contact employees with uncashed live checks, document contact attempts, and update the unclaimed wage report.
Assist with annual audit preparation, W-2 processing, and year-end responsibilities and reporting.
Contribute to automation and process-streamlining projects and identify opportunities for improvement.
Complete additional assigned tasks.