Payroll Processor - Corporate Las Vegas

Tao Group Hospitality•Las Vegas, NV

8d•Onsite

About The Position

The Payroll Processor interacts directly with venue management to ensure payroll data is reported accurately and serves as a liaison between Oracle payroll processing and venue contacts. The position works closely with HR and Accounting on projects that improve service and efficiency. It researches and resolves payroll discrepancies, including stop payments for lost or missing checks, manual checks for termination-related payments, stale-dated checks, and documentation and reporting of unclaimed wages to the appropriate state agency. The role supports payroll processing, audits timecards and payroll data, enters adjustments, coordinates payments and check distribution, responds to employee inquiries, and assists with payroll reporting, year-end responsibilities, audits, and process-improvement projects. The position requires payroll-processing experience and knowledge of multi-state payroll and tax jurisdictions, regulatory compliance, and payroll-related accounting practices. Work takes place in an office setting and may also involve casino, nightclub, bar, lounge, or restaurant environments. Local travel of 5–25% is indicated. Extended hours, irregular, evening, weekend, and holiday shifts may be required.

Requirements

High school diploma or equivalent.
Proof of eligibility to work in the United States.
Two to three years of experience in electronic payroll processing, including multi-state knowledge.
Proficiency with Windows and Microsoft Office, including Word and Excel.
Knowledge and experience with multiple tax jurisdictions.
Knowledge of federal, state, and other regulatory-agency laws relating to payroll compliance.
Knowledge of arithmetic and of economics, accounting principles and practices, and financial-data reporting.
Ability to read, write, and communicate verbally; strong problem-solving skills and excellent written and verbal communication.
Ability to work under pressure and meet deadlines in a fast-paced, potentially stressful environment.
Ability to maintain confidentiality and interact professionally and courteously with internal and external customers, managers, and coworkers.
Ability to read computer monitors and print legibly.
Ability to sit and/or stand for extended periods, move quickly through office work, and push or lift up to 25 pounds with or without assistance.
Maintain a professional, neat, and well-groomed appearance in accordance with company standards.

Nice To Haves

Experience with Oracle Payroll services and procedures.
Fluency in Spanish.
Fundamental Payroll Certification (FPC) equivalence or Certified Payroll Professional certification.
Experience with Workday payroll systems.

Responsibilities

Assist with processing payroll entries and importing bonus and commission information into Oracle according to processing timelines.
Enter supplemental payment details, including bonuses, commissions, and lump-sum payments.
Calculate and provide data for retroactive adjustments for hourly non-exempt employees and fixed-salary exempt employees, as well as overtime retroactive pay calculations.
Audit electronic timecards to ensure hours are submitted in the correct pay period, approved by managers or supervisors, and exceptions are resolved according to payroll guidelines.
Enter payroll adjustments and updates in Oracle, including prorations, retroactive payments, stop payments, and off-cycle payments.
Process manual checks for missing hours, PTO or vacation cash-outs, terminations, settlements, and one-time payments; send them to Accounting with required documentation.
Work with HR and Payroll on importing data into payroll software and perform quality control on HR-processed database changes.
Conduct pre- and post-audits of payroll input files and correct errors before upload.
Coordinate pertinent payroll issues with Payroll Leadership and work with venue management to resolve employee payroll issues in a timely manner and within state guidelines.
Notify Oracle of stop-payment, off-cycle-payment, and void requirements and provide data identifying affected payments.
Track employee PTO usage, payments, and available balances.
Assist with distributing employee payroll checks, statements, and Forms W-2.
Extract payroll, timecard, and PTO data for management reports.
Receive and date-stamp garnishment orders or inquiries and submit them to the Oracle Payroll Specialist within 24 hours according to department guidelines.
Work with the internal Payroll Accountant to notify Oracle promptly of changes to tax rates, jurisdictions, and tax status.
Handle employee payroll inquiries in writing, by phone, or in person professionally and promptly.
Contact employees with uncashed live checks, document contact attempts, and update the unclaimed-wage report.
Assist with annual audit preparation, W-2 processing, year-end responsibilities, and reporting.
Assist with automation and process-streamlining projects and take on additional assigned tasks.