Payroll & HR Coordinator

SHADOW MOUNTAIN COMMUNITY CHURCH•El Cajon, CA

4d•Onsite

About The Position

Shadow Mountain Community Church is seeking a detail-oriented, trustworthy Payroll & HR Coordinator to support staff by ensuring accurate and timely pay and well-maintained employee records. Payroll is the primary focus. The coordinator will process semi-monthly payroll in Paycom, maintain employee records, reconcile benefits, and respond to staff payroll questions with care and confidentiality. The position is also cross-trained to provide general HR support and backup coverage as part of the Payroll and HR team. The role is suited to someone who values accuracy, confidentiality, and administrative service in support of the ministry.

Requirements

High school diploma or equivalent.
At least 1–2 years of experience in payroll, bookkeeping, or a related administrative role.
Working knowledge of Microsoft Office, especially Excel, including sorting, filtering, basic formulas, and reconciliations.
Strong attention to detail and accuracy in data entry.
Good organization and time management, with the ability to meet firm payroll deadlines.
Clear, warm communication and good interpersonal skills.
Discretion and integrity in handling confidential information.
A vibrant personal faith in Jesus Christ and a lifestyle consistent with Christian principles and the values of the church community.
Ability to work collaboratively in a team-oriented environment, including willingness to cross-train across payroll and HR functions.

Nice To Haves

Experience with Paycom, ADP, Paychex, or a similar payroll system.
Familiarity with California payroll rules, such as daily overtime, meal and rest breaks, and paid sick leave.
Experience in HR administration, such as onboarding, I-9s, personnel files, or benefits enrollment.
Experience in a church, ministry, or nonprofit setting.

Responsibilities

Process semi-monthly payroll, including reviewing timekeeping and attendance records.
Verify timesheets, investigate discrepancies, and work with supervisors to resolve issues before payroll closes.
Calculate and enter deductions, benefits, overtime, and other pay adjustments in accordance with California wage and hour rules.
Manage direct deposits and issue manual or off-cycle checks when needed.
Prepare payroll reports, summaries, and reconciliations.
Support year-end tasks, including W-2 preparation, review, and distribution, and assist with audit reconciliations.
Maintain employee data for new hires, terminations, and changes in status, pay, or position.
Review new-hire payroll paperwork, including W-4, DE 4, and direct deposit forms.
Reconcile monthly benefits invoices against payroll deductions, resolve discrepancies with the HR Director, and prepare invoices for the HR Director's review and payment submission.
Help track leave balances, including vacation and California paid sick leave.
Answer staff questions about pay, deductions, benefits, and general HR matters promptly and with care.
Support HR compliance tasks and projects, including required postings, staff trainings, and policy updates.
Cross-train in core HR processes and provide backup coverage for the HR Director when needed.
Protect the confidentiality of employee and payroll information.
Perform other duties as assigned.