HR & Payroll Coordinator

TASI Measurement Career•Monterey, CA

About The Position

The HR & Payroll Coordinator is primarily responsible for day-to-day payroll processing and timekeeping administration for approximately 200 employees across multiple California locations and affiliated company entities. The role supports accurate, timely, and well-documented payroll administration in accordance with company practices and applicable federal and California requirements. It also provides transactional HR support, including maintaining HRIS data, processing approved compensation changes, maintaining personnel records, preparing reports, and assisting employees, managers, and Human Resources. The coordinator processes biweekly payroll for hourly/non-exempt and salaried employees; reviews payroll inputs and timecards; conducts payroll audits and reconciliations; handles final pay and other special payroll transactions; and responds to employee payroll questions. The role maintains payroll records, calendars, checklists, and internal controls, prepares reports, supports regulatory reporting, and works with Finance and HR leadership on reporting and process improvements. HR responsibilities include facilitating onboarding after recruitment and offer acceptance, managing pre-employment screenings, maintaining employment forms and records, participating in new-hire orientation, and providing administrative support to HR operations. The coordinator supports employee-file maintenance and audits, coordinates completion of missing documentation with the HR Generalist, and escalates employee-relations concerns, disputed pay or timekeeping matters, potential compliance concerns, and requests outside established procedures.

Requirements

Three or more years of hands-on payroll processing experience.
Experience processing payroll for hourly/non-exempt and salaried employees, including timekeeping data, deductions, garnishments, pay-rate changes, adjustments, and other payroll transactions.
Ability to learn new payroll, HRIS, and timekeeping systems.
Familiarity with California payroll and wage-and-hour concepts and ability to recognize when payroll or timekeeping issues should be escalated.
Strong attention to detail, organization, and follow-through.
Ability to work accurately with confidential payroll and employee information.
Proficiency with Microsoft Excel, Word, Outlook, and data reporting tools.
Ability to lift up to 25 pounds and sit and stand for reasonable periods.
Ability to look at a computer monitor for extended periods.
Ability to work in a manufacturing company environment that may involve machinery, noise, and other industrial conditions.

Nice To Haves

Experience supporting multi-site or multi-entity payroll.
Experience with UKG or a comparable payroll, HRIS, and timekeeping platform.
An associate or bachelor's degree in human resources, accounting, business administration, or a related field, or an equivalent combination of education and experience.

Responsibilities

Process biweekly payroll for approximately 200 employees across multiple locations and affiliated company entities, including hourly/non-exempt and salaried employees.
Review payroll inputs, employee changes, earnings, deductions, benefit adjustments, leave balances, wage garnishments, and other payroll transactions for accuracy and completeness.
Apply practical working knowledge of California payroll and wage-and-hour requirements relevant to assigned responsibilities.
Process approved compensation changes in payroll and HRIS systems, including pay-rate changes, merit increases, promotional adjustments, bonuses, differentials, and allowances.
Perform pre-processing audits, payroll reconciliations, and post-payroll reviews, and resolve discrepancies within required deadlines.
Maintain accurate payroll records and supporting documentation, and prepare payroll reports for management, Finance, auditors, and authorized business partners.
Coordinate final pay, off-cycle payments, retroactive adjustments, corrections, and other special payroll transactions.
Respond professionally to employee payroll questions and research discrepancies through resolution.
Maintain payroll calendars, processing checklists, and internal controls.
Partner with Finance and HR leadership on payroll reporting and process improvements.
Prepare and distribute payroll, timekeeping, benefit, and HR reports to authorized recipients.
Support payroll tax, benefits, ACA, workers' compensation, audit, and other regulatory reporting by providing accurate records and data.
Review timecards for missing punches, approvals, meal-period entries, overtime, differentials, and other exceptions before payroll processing.
Coordinate timely correction of timekeeping issues with employees and managers and maintain required supporting records.
Provide technical assistance and practical training to employees and managers on payroll and timekeeping systems.
Facilitate onboarding for newly hired employees after recruitment and offer acceptance.
Manage pre-employment activities, including background and drug screenings.
Ensure employment forms and onboarding documents are accurately completed, processed, and maintained.
Coordinate and participate in new-hire orientation, providing information on company policies, procedures, benefits, and available resources.
Serve as a point of contact for general employee and manager inquiries about payroll, timekeeping, HR forms, and HR system navigation.
Provide administrative support to HR operations, including employee communications, correspondence, document management, recordkeeping, and general departmental activities.
Maintain electronic personnel files, employee records, job information, and organizational data across assigned business units.
Assist with periodic audits, record reconciliation, and updates to employee lifecycle documentation and HR checklists.
Identify missing or incomplete employee documentation and coordinate with the HR Generalist to obtain and maintain required records.
Escalate employee relations concerns, disputed pay or timekeeping issues, potential compliance concerns, and requests outside established procedures to the HR Generalist and HR Manager.