Payroll & HR Administrator

Safari Club International•San Antonio, TX

10d•Onsite

About The Position

The Payroll & HR Administrator is responsible for daily administration of four payrolls across multiple U.S. states and international locations, payroll and HR reporting, employee benefit enrollments and billing, and related reconciliations. The position maintains accurate payroll and HR records, prepares management reports, supports compliance and reporting requirements, and collaborates with internal partners, including Accounting, to support accurate and timely processing, reconciliation, and reporting. It also serves as backup for HR functions such as performance reviews, recruitment, and onboarding. The role is based in SCI’s San Antonio office, with no remote work available, and requires travel up to 25% of the time. Travel may include the SCI annual convention, site visits, Board Meetings, and other trade shows or events of interest to or supported by Sporting Conservation International. Applicants should demonstrate understanding of and commitment to hunting as part of biologically sound and ethically responsible international wildlife management. The ideal candidate has knowledge of SCI’s programs and mission and is passionate about hunters’ rights.

Requirements

Associate’s degree in a business-related field, or an equivalent combination of education, training, and/or experience that fulfills the position requirements.
At least 2 years of payroll experience.
Multi-state payroll processing experience.
Valid driver’s license and ability to be insurable under SCI policy.
Proven problem-solving skills.
Proficiency with Microsoft Office Suite, including OneDrive, SharePoint, and Teams, and ability to learn SCI-specific programs and software.
Strong Excel skills and experience preparing, analyzing, and reconciling payroll, benefits, and HR reports.
Strong verbal and written communication, interpersonal, customer service, organizational, and attention-to-detail skills.
Motivation and strong desire to take on new challenges and learn.
Excellent time-management skills and demonstrated ability to meet deadlines.
Ability to adapt to the needs of the organization and employees.
Demonstrated understanding of and commitment to hunting as part of biologically sound and ethically responsible international wildlife management.

Nice To Haves

Payroll or Human Resources certification, such as FPC, CPP, PHR, or SHRM-CP.
Leadership experience.
Previous experience with ADP Workforce Now.
Hunters preferred.
Knowledge of SCI’s programs and mission and passion for hunters’ rights.

Responsibilities

Administer four payrolls and related payroll processes using ADP Workforce Now, ensuring compliance with applicable tax, wage, and hour requirements.
Review payroll before transmission; verify authorization, maintain audit trails, and process payroll additions, deletions, and changes accurately and promptly.
Ensure timely and accurate year-end generation of W-2 and 1095-C forms.
Answer employee payroll and benefits questions, provide technical assistance, and resolve issues or errors.
Monitor payroll systems and processes, recommend improvements, and implement improved electronic payroll and HR reporting processes using Excel and ADP Reporting.
Prepare payroll general ledger information and monthly journal entries, including FSA, Workers’ Compensation, tax notices, and ADP fees; reconcile payroll, 401(k), FSA, vacation liability, and general ledger accounts monthly, and Catastrophic Leave and Wellness quarterly.
Document payroll procedures, cross-train others on payroll systems, and educate employees about payroll policies, procedures, benefits, and SCI guidelines.
Maintain, organize, retain, and protect the confidentiality and security of payroll, medical, and other confidential employee records.
Keep appropriate stakeholders informed about pertinent payroll issues.
Assist HR with coordinating and tracking temporary staff at the convention.
Administer the 401(k) plan, monitor employee eligibility, distribute required communications, monitor the third-party service provider, and lead the 401(k) audit.
Prepare, analyze, and distribute HRIS reports; support HR compliance reporting and I-9 administration.
Maintain knowledge of employment regulations and assist with compliance reporting and documentation.
Back up HR in recruitment, onboarding, performance reviews, employee relations, and other HR functions; provide administrative support and follow-up under HR Leadership’s direction.
Issue and retrieve key cards and run security-system reports as needed.
Assist with unemployment claims and represent the organization at hearings when necessary.
Administer and communicate benefits plans, verify eligibility, report changes, support open enrollment, reconcile benefits information, approve invoices for payment, and administer COBRA.
Maintain, monitor, and report employee leave, including FMLA and Workers’ Compensation; follow up on active cases and complete and verify the Workers’ Compensation audit.
Perform other related duties and attend meetings, conventions, site visits, and Board meetings as appropriate to support SCI and its affiliated organizations.