HR & Payroll Administrator

Reiss•New York, NY

2d•$69,000 - $72,000

About The Position

The HR & Payroll Administrator supports payroll processing and HR administration for Reiss’s North American market. Working closely with the People and Payroll teams and ADP, the role helps ensure payroll is accurate and timely, employee records are maintained, and colleagues receive support throughout their time at Reiss. The position focuses on employee lifecycle administration, payroll compliance, and day-to-day HR support. It coordinates onboarding, supports benefits and leave administration, maintains organized and accurate processes, and helps embed an inclusive approach across HR activities.

Requirements

Experience in payroll processing and HR administration, with an understanding of the needs of retail and head-office teams.
Confidence working with ADP, HR information systems, and timekeeping data, with a strong focus on accuracy and data integrity.
Understanding of US payroll requirements, including deductions, taxes, employee record keeping, and relevant federal, state, and local legislation.
Organized, detail-oriented approach to managing onboarding, employee changes, payroll deadlines, and HR documentation.
Confidence preparing reports, checking payroll and employee data, and supporting audits and issue resolution.
Strong communication and collaboration skills, with the ability to work closely with colleagues, managers, and external payroll partners.
Supportive, inclusive approach and commitment to embedding diversity, equity, and inclusion across HR processes.

Responsibilities

Coordinate new-hire administration, including offer letters, onboarding information, right-to-work checks, I-9 verification, ADP setup, and signed policy documents.
Support employee-relations cases and escalate them to HR Partners or Line Managers when needed.
Manage retail employee changes and termination documentation, and support head-office onboarding and new-hire induction plans.
Work with ADP to review payroll processing for accuracy and timeliness, including salaries, benefits, garnishments, taxes, and other deductions; process special and off-cycle payrolls when needed.
Manage timekeeping data, audit retail timesheets weekly, process monthly commissions and quarterly bonuses, and ensure new hires are included.
Help resolve payroll queries, improve procedures, and maintain data integrity across payroll and HR systems through regular checks of workflow updates.
Partner with UK Payroll and Finance on post-payroll audit reporting, US payroll preparation, fortnightly payroll journals, monthly healthcare journals, and ad hoc financial reporting.
Work with Accounts Payable on timely invoice processing, provide documentation for Finance and employee audits, and support the UK Finance team with employee 401(k) processing and annual audits.
Maintain organized, compliant employee records; prepare HR reports and policies as required; and monitor relevant federal, state, and local legislation to share key updates.
Track paid time off and sick leave for head-office and retail teams; manage North American unemployment and workers’ compensation claims; and support leaves of absence, paid family leave, and disability claims.
Provide employment verifications for current and former employees and manage incoming and outgoing US mail in line with handling requirements.
Embed diversity, equity, and inclusion across HR processes.