HR/Payroll

PACS

About The Position

The HR/Payroll position assists the DSD, DON, and Administrator with administering policies and implementing facility orientation. The role supports human resources operations, including recruitment and onboarding, employee records, benefits administration, compliance, training coordination, safety activities, and employee relations support. It may also assist with payroll duties and is responsible for managing payroll transactions, records, reporting, reconciliations, and employee inquiries accurately and confidentially. The position works with facility personnel and, as needed, the Risk Manager and assigned HRBP. It may have supervisory responsibilities for an HR Assistant. The role requires regular attendance, dependability, strong interpersonal and customer service skills, and the ability to maintain confidentiality. The listed schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., at an hourly rate of $23.

Requirements

High school diploma or equivalent required.
Two years of administrative experience is highly desirable, preferably within an HR department.
Strong interpersonal and customer service skills.
Ability to read, analyze, and interpret business periodicals, professional journals, technical procedures, and governmental regulations.
Ability to write reports, business correspondence, and procedure manuals, and effectively present information and respond to questions from managers and employees.
Ability to apply fractions, percentages, ratios, and proportions to practical situations.
Ability to solve practical problems involving limited standardization and interpret written, oral, diagrammatic, or scheduled instructions.
Knowledge of clerical functions and computer literacy.
Knowledge of office machines and equipment.
Ability to occasionally lift or move up to 25 pounds; prolonged use of a desktop or laptop computer; and ability to sit, stand, walk, talk, read, and hear as required.
May need to assist with resident evacuation during emergencies; travel by automobile or airline may be required.

Nice To Haves

Two years of college education preferred.

Responsibilities

Assist the DSD, DON, and Administrator in administering policies and implementing facility orientation.
Support organizational goals and values and follow supervisor instructions and established policies and procedures.
Maintain strict confidentiality and work as a team-oriented, results-focused self-starter.
Assist in organizing new-employee orientation, including topics such as care philosophy and objectives, resident rights, safety, infection control, and facility policies and procedures.
Maintain knowledge of legal requirements and government reporting regulations affecting human resources and help ensure policies, procedures, and reporting comply.
Assist with recruitment and onboarding, including candidate screening interviews and scheduling.
Assist with data entry and gather information and prepare reports on human resources topics as needed.
Prepare or update employment records relating to hiring, transfers, promotions, and terminations.
Administer employee benefit programs, including insurance, pension plans, leave, and employee assistance.
Work with the Risk Manager as needed on complex HR and workers’ compensation cases.
Ensure in-services are scheduled timely and posted in designated areas, and maintain current orientation and in-service attendance records for each employee.
Assist with coordinating the safety program and scheduling pre-employment and current-employee health examinations and tests as directed.
Document or coordinate required fire and internal disaster drills.
Communicate courteously and cooperatively with facility personnel, residents, and the public, and promote good public relations on behalf of the facility.
Advertise facility vacancies as requested and respond to information requests.
Maintain good working relationships with personnel in other departments.
Assist in recording incidents and accidents and file records according to established policies and procedures.
Protect residents’ protected health information and promptly report suspected or known disclosure violations to the Administrator.
Perform other duties as assigned by the supervisor, DON, or Administrator; participate in facility surveys; and contribute to team efforts.
Maintain regular attendance and dependability.
Manage workflow to ensure payroll transactions are processed accurately and timely.
Process and monitor garnishment orders and other matters affecting payroll.
Update payroll records by reviewing and approving changes to exemptions, insurance coverage, savings deductions, job titles, and department or division transfers.
Direct production and issuance of paychecks or electronic payroll transfers.
Prepare reports summarizing earnings, taxes, deductions, leave, disability, and nontaxable wages.
Process manual checks and termination payroll checks within appropriate timeframes.
Approve calculations of employee federal and state income and Social Security taxes, and employer Social Security, unemployment, and workers’ compensation payments.
Monitor sick and vacation accruals and process and complete employment verifications.
Prepare payroll allocation reports for the finance team.
Reconcile payroll before transmission, validate and report payroll information, and resolve discrepancies to balance payroll accounts.
Respond to payroll information questions and requests while protecting confidential payroll information.
Partner with the assigned HRBP on complex HR cases, providing support and ensuring alignment with organizational policies and objectives.
Complete regular audits and corrections to help ensure facility compliance.