Payroll and HR Administrator

API Heat Transfer•Chicago, IL

22h•Hybrid

About The Position

The Payroll and HR Administrator owns weekly payroll for the U.S. workforce across multiple states and ensures compliance with federal, state, and local regulations. The role partners with HR and Finance to resolve employee pay questions, maintain accurate payroll records, and support recruiting and training. It also contributes to process improvements, compliance updates, audits, employee engagement, and learning-system administration.

Requirements

Associate's degree and at least 5 years of multi-state payroll experience, or at least 7 years of multi-state payroll experience without a degree.
Hands-on experience in ADP Workforce Now, including Payroll, Smart Compliance, G/L, Analytics, Custom Reporting, and iReports.
Ability to build Excel reports using pivot tables, XLOOKUP, and formulas to analyze and reconcile payroll data.
Track record of meeting weekly payroll deadlines across multiple states with minimal supervision.
Ability to review and manage calendars.
Ability to travel up to 20% domestically for training, audits, or site support.

Nice To Haves

Experience with ADP Performance and Goals modules.

Responsibilities

Process weekly multi-state payroll in compliance with federal, state, and local regulations.
Manage wage garnishments, including support orders, tax levies, and other garnishments.
Enter new-hire and termination data in ADP Workforce Now and audit entries for accuracy.
Prepare weekly and monthly payroll reports for HR and Finance.
Answer employee and manager payroll questions.
Schedule interviews and support recruiting.
Identify process improvements and implement compliance updates.
Perform administrative tasks in the learning management system.
Prepare documentation for internal and external audits.
Help coordinate engagement and training events.