Payroll and Accounts Payable Coordinator

Chicago Public Media•Chicago, IL

4d•Onsite

About The Position

Chicago Public Media is one of the nation’s largest local nonprofit news organizations, reaching over 3.3 million people weekly across broadcast, print, and digital platforms. The Payroll and Accounts Payable Specialist is a shared accounting role that collaborates closely with Accounting, Human Resources (HR), and Accounts Payable. This role ensures timely and compliant processing of Payroll and Accounts Payable to support organizational financial processes. This role reports to the Senior Accounts Payable Coordinator.

Requirements

Strong attention to detail and accuracy
Knowledge of payroll laws and regulations
Proficiency in HRIS (iSolved preferred), Sage Intacct, and MS Excel
Strong organizational and time management skills
Ability to handle confidential information with discretion
Ability to effectively manage multiple, concurrent deadlines
Effective written and verbal communication skills – Comfortable communicating to all levels of the organization
3+ years of Accounts Payable and Payroll experience.

Nice To Haves

Not-for-profit experience is preferred.
CPA or CPA candidate preferred

Responsibilities

Prepare and process bi-weekly payroll for all employees, ensuring accuracy and timeliness
Maintain payroll records, including earnings, deductions, and benefits
Ensure compliance with federal, state, and local payroll regulations
Reconcile payroll reports and resolve discrepancies
Coordinate with HR on new hires, terminations, and compensation changes
Prepare and distribute payroll reports to Accounting
Review, code, and process vendor invoices in accordance with organizational policies
Solicit and process vendor W-9s and ACH forms
Reconcile vendor statements and resolve invoice discrepancies
Respond to vendor inquiries in a timely and professional manner
Ensure adherence to internal controls and accounting policies
Assist with audit requests and year-end reporting requirements (1099 and NEC forms)
Work with Senior Accounts Payable Coordinator to: Other duties as assigned