Payroll and Accounts Payable Coordinator

Chicago Public Media•Chicago, IL

5h•Onsite

About The Position

Chicago Public Media is seeking a Payroll and Accounts Payable Specialist to join their team. This is a shared accounting role that collaborates closely with Accounting, Human Resources (HR), and Accounts Payable to ensure timely and compliant processing of Payroll and Accounts Payable. The role supports organizational financial processes and reports to the Senior Accounts Payable Coordinator. Chicago Public Media is a large, nonprofit news organization reaching over 3.3 million people weekly across broadcast, print, and digital platforms. They are mission-driven, community-funded, and dedicated to independent journalism. The organization has approximately 250 employees.

Requirements

Strong attention to detail and accuracy.
Knowledge of payroll laws and regulations.
Proficiency in HRIS (iSolved preferred), Sage Intacct, and MS Excel.
Strong organizational and time management skills.
Ability to handle confidential information with discretion.
Ability to effectively manage multiple, concurrent deadlines.
Effective written and verbal communication skills – Comfortable communicating to all levels of the organization.
Minimum 3+ years of Accounts Payable and Payroll experience.
Bachelor’s degree in Accounting or related field.

Nice To Haves

Not-for-profit experience is preferred.
CPA or CPA candidate preferred.

Responsibilities

Prepare and process bi-weekly payroll for all employees, ensuring accuracy and timeliness.
Maintain payroll records, including earnings, deductions, and benefits.
Ensure compliance with federal, state, and local payroll regulations.
Reconcile payroll reports and resolve discrepancies.
Coordinate with HR on new hires, terminations, and compensation changes.
Prepare and distribute payroll reports to Accounting.
Review, code, and process vendor invoices in accordance with organizational policies.
Solicit and process vendor W-9s and ACH forms.
Reconcile vendor statements and resolve invoice discrepancies.
Respond to vendor inquiries in a timely and professional manner.
Ensure adherence to internal controls and accounting policies.
Assist with audit requests and year-end reporting requirements (1099 and NEC forms).
Work with Senior Accounts Payable Coordinator to perform other duties as assigned.