Accounts Payable and Payroll Administrator

Food for Lane County • Eugene, OR

23h • $23 - $25 • Onsite

About The Position

This position provides support to the Assistant Finance Manager with responsibilities mainly pertaining to accounts payable and payroll processing. There may be additional inventory receiving processing added in the future.

Requirements

• Three to five years prior experience processing Accounts Payables and Payroll, with Paylocity experience a plus.
• Intermediate proficiency using Microsoft Excel.
• Experience in document processing using Adobe Acrobat.
• Experience using computerized accounting software.
• Excellent interpersonal skills to interact professionally with staff and vendors.
• Must be detail-oriented and able to manage time wisely to meet deadlines.
• Satisfactory background check.

Nice To Haves

• Paylocity experience
• Accounting degree

Responsibilities

• Maintain vendor master files in accounting software.
• Receives and organizes incoming invoices and statements for payment processing.
• Supply invoice copies to Directors/Managers for review and authorization.
• Reviews G/L account numbers for consistency and reasonableness upon Director approval.
• Inputs accounts payable transactions in accounting software and edits transaction report.
• Selects invoices for payment then creates A/P checks.
• Encloses remittance slips with checks and mails to vendors.
• Files check stubs with backup in appropriate files after approval by Director of Finance and IT.
• Mails blank W9 to vendors.
• Receives completed W9s and updates accounting software.
• Maintains log of received W9s on accounting server.
• Verifies 1099 information. Submits to Director of Finance and IT for review. Submits data to Asst Finance Manager for upload to IRS.
• Maintains current documentation of Accounts Payable procedures.
• Enters new employees & updates employee master file with any changes.
• Checks time cards (electronic) for department and project coding errors and verifies hours worked.
• Processes payroll in online system (currently Paylocity).
• Runs payroll pre-processing register report and verifies information for accuracy.
• Transmits payroll file to payroll provider for processing after review by Director of Finance and IT and/or Assistant Finance Manager.
• Assists with new employee on-boarding process.
• Maintains current documentation of payroll procedures to use in payroll processing.
• Maintains Vendor and Employee information confidentiality.
• Maintains spreadsheets for various data tracking such as annual employee benefits statements and FEMA mileage tracking.
• Creates new Vendor and Employee file folders for each new fiscal year.
• Maintains Accounts Payable envelopes (two types) and blank check stock inventory.
• Attends monthly, bi-monthly, and/or annual staff meetings and periodic departmental meetings.
• Performs miscellaneous tasks or research as needed for Assistant Finance Manager or Director of Finance and IT.

Benefits

• Eligible for health, vision, and dental insurance the first of the month following 30 days of employment
• Other benefits eligibility after a 90-day mutual introductory period is completed.
• Eligible for FFLC-sponsored benefits (e.g. paid time off benefits such as holidays, floating days, vacation and sick).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree