Accounts Payable and Payroll Clerk
About The Position
As a motivated Accounts Payable and Payroll Clerk, you will play an essential role in ensuring the smooth and accurate execution of accounts payable and payroll functions across multiple entities. Maintaining financial accuracy, supporting compliance, and helping the organization scale efficiently while upholding our strong commitment to operational excellence. This role is ideal for someone who thrives in a fast-paced, evolving environment and enjoys working with complex financial systems and coding structures. Joining our growing team as we continue to expand to serve more communities, you will be contributing to meaningful work that makes a difference every day. What matters to you? Being in a work culture that operates out of their core values of DIGNITY, LOVE and HOPE- embracing diversity, promoting equality and inclusion. A place that sees you as a LEADER contributing your individuality to champion the vision of creating communities that TRANSFORM lives.
Requirements
- Diploma in Accounting, Bookkeeping, Payroll Administration or a related field (or equivalent experience)
- Minimum of 3 years of experience in Accounts Payable, Accounting, Payroll or a combination of related Finance functions
- Strong understanding of accounts payable processes, payroll administration, and general accounting principles
- Demonstrated experience supporting payroll processing
- Working knowledge of Canadian payroll legislation, including statutory deductions, Employment Standards, Canada Pension Plan (CPP), Employment Insurance (EI), income tax requirements, and year-end reporting requirements
- Proven ability to handle complex coding and multi-entity transactions
- Tech savvy with proficiency in accounting software and MS Office (Excel, Word). Experience with Yardi software is an asset
- Familiarity with payroll systems and timekeeping software, experience with Dayforce is an asset
- Exceptional attention to detail, with a commitment to accuracy and quality
- Demonstrated ability to meet deadlines and manage competing priorities in a fast-paced environment
- Strong analytical, problem-solving, and organizational skills
- Effective communication skills and a collaborative mindset
- Self-motivated with the ability to work both independently and as part of a team
- Enthusiastic and eager to contribute to a fast-growing mission-driven organization making a meaningful impact in the community
- A commitment to upholding and modeling Indwell’s mission statement, values, and other operating standards and policies, reflecting them in all interactions and decisions
Nice To Haves
- Experience with Yardi software is an asset
- Experience with Dayforce is an asset
Responsibilities
- Assist in processing operating payables across multiple entities
- Match purchase orders with invoices, ensuring compliance with company policies
- Process, verify, and code invoices with a high degree of accuracy and attention to detail
- Accurately manage general ledger coding, including handling complex coding structures where required
- Enter invoices into accounting systems in a timely and efficient manner
- Reconcile vendor statements and proactively resolve discrepancies
- Maintain up-to-date vendor records and payment histories
- Prepare and process cheque and electronic payments
- Perform intercompany invoicing and reconciliations
- Support month-end close processes, including reconciliations and reporting
- Respond to vendor and internal inquiries with professionalism and urgency
- Assist with audit preparation and documentation
- Contribute to continuous improvement initiatives within accounts payable processes
- Support additional accounting and administrative tasks as needed
- Assist with the preparation and processing of bi-weekly payroll for employees across multiple locations and entities
- Generate and upload payroll journal entries to accounting software
- Reconcile payroll reports, benefit deductions, government remittances, and payroll-related general ledger accounts
- Assist with the preparation and distribution of payroll reports and year-end payroll documentation, including T4s and Records of Employment (ROEs)
- Assist with payroll audits and provide supporting documentation as required
- Collaborate with Human Resources and Finance teams to ensure accurate employee and payroll information is maintained
Benefits
- 3 weeks (15 days) paid vacation
- 8 HEAL days (sick and personal appointments) per year
- Extended health (100% medication coverage- some exceptions may apply)
- Dental and vision care
- Life Insurance
- Long-term disability
- Employee Assistance Program: primary care and professional consulting services
- Group RRSP: Indwells contributes 5% of salary
- New Staff Orientation Days
- Professional and Personal Development: annual Leadership Conference (themed with guest speaker) + Spiritual Ranch Retreat (reflection and recharge with various outdoor activities). Clifton Strengths Finder Assessment facilitated by People Developer for mentoring opportunities, Lunch and Learn Webinars, Indigenous Cultural Competency and 2SLGBTQ Awareness + more
- Social Events: Indwell’s Hope and Homes annual signature events to celebrate the important work we do + team gatherings
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
