Accounts Payable & Payroll Operations

Success Academy Charter Schools•New York, NY

1d•$105,000 - $120,000

About The Position

Success Academy is a fast-growing network of public charter schools in New York, expanding to Florida. They are seeking a highly organized, solutions-oriented Project Manager, Finance Operations to drive critical initiatives supporting Payroll, Accounts Payable, and Department of Education (DOE) Billing functions. This role is at the intersection of finance, technology, and operations, focused on building scalable systems and processes to help schools thrive. The ideal candidate is energized by solving complex operational challenges, improving processes through technology, and collaborating across teams to deliver measurable impact.

Requirements

Bachelor's degree in Finance, Accounting, Business Administration, Operations, or a related field.
5+ years of experience in project management, finance operations, business operations, or a related function.
Demonstrated success managing multiple projects simultaneously in a fast-paced, evolving environment.
Experience working with ERP, procurement, payroll, or HRIS platforms such as Zip, Coupa, NetSuite, Workday, or similar systems.
Strong Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, data reconciliation, and reporting.
Familiarity with project management tools such as Asana, Jira, Monday.com, or Trello.
Understanding of financial controls, payroll processes, and compliance requirements.

Nice To Haves

You are a systems thinker who naturally looks for ways to automate, simplify, and improve processes.
You thrive in dynamic environments and can quickly adapt to changing priorities.
You combine exceptional attention to detail with strong execution and follow-through.
You communicate clearly and effectively with both technical and non-technical stakeholders.
You are motivated by mission-driven work and excited to contribute to an organization focused on transforming educational outcomes.

Responsibilities

Lead end-to-end project execution across Finance Operations, from intake and planning through implementation and post-launch optimization.
Drive initiatives focused on payroll system enhancements, accounts payable automation, workflow improvements, and operational efficiency.
Monitor project timelines, risks, dependencies, and stakeholder communication to ensure successful delivery.
Coordinate and manage DOE billing processes, ensuring documentation is complete, accurate, and submitted on time.
Partner with internal stakeholders to maintain compliance requirements and maximize reimbursement opportunities.
Identify process improvements that increase accuracy and reduce administrative burden.
Serve as a key liaison between Finance, Human Resources, School Operations, and external vendors.
Ensure payroll and financial data integrity by proactively identifying and resolving process bottlenecks.
Facilitate cross-functional collaboration to streamline the procure-to-pay lifecycle and improve stakeholder experience.
Help optimize and enhance finance technology platforms, including procurement, ERP, and HRIS systems.
Partner with business leaders to identify automation opportunities and implement scalable solutions.
Support system implementations, integrations, testing, training, and change management efforts.
Develop and maintain project plans, process documentation, SOPs, training materials, and stakeholder communications.
Establish best practices that improve transparency, accountability, and consistency across Finance Operations.
Leverage data and analytics to inform decision-making and measure project success.