Accounts Payable and Payroll Specialist

TrellisWare Technologies•San Diego, CA

1d•Hybrid

About The Position

TrellisWare is seeking a hybrid Accounts Payable and Payroll Specialist to join their Accounting Team. This role involves performing accounts payable and payroll tasks, contributing to team cohesiveness, and demonstrating ambition for self-improvement and talent development. The specialist will impact TrellisWare's deliverables and uphold core values of delivering excellence, pushing boundaries, and empowering people. The position requires a thorough knowledge of company policies and practices related to payroll, accounts payable, expense reimbursement, and purchasing, as well as an understanding of payroll and ERP systems. Responsibilities include processing full-cycle, multi-state U.S. and international payroll for over 200 employees, ensuring accuracy, timeliness, and compliance. This includes reconciling payroll data, understanding labor laws, and reviewing payroll tax filings. The role also involves full-cycle accounts payable tasks such as processing vendor invoices, payment requests, employee expense reimbursements, and corporate credit card transactions. Coordination with internal parties for invoice approvals, matching to purchase orders, and resolving discrepancies is key. The specialist will monitor sales and use tax application, assist with payment processing, reconcile vendor statements, and maintain vendor information in the ERP system. Proper documentation and record retention are essential. Collaboration with employees and external contacts, making recommendations for process improvements, and reporting abnormalities to a supervisor are also part of the role. Additional administrative duties may be assigned.

Requirements

Three or more years of experience performing similar duties.
Handles sensitive and confidential information with discretion at all times.
Demonstrates strong organizational skills with an ability to effectively plan and prioritize, including taking initiative and meeting deadlines.
Self-motivated, efficient and detail oriented.
Strong problem-solving and written and verbal communication skills.
Proficiency with Microsoft Office Suite.
Works well independently and as part of a team.
Professional demeanor with a high degree of flexibility, strong process orientation and good judgment.
Able to frequently sit, stand, walk, use hands to fingers, handle or feel, reach within hands and arm’s length, stoop, kneel, and crouch, talk and hear.
Regularly required to sit for extended periods of time; frequently required to use office equipment such as PC, printer, telephone, etc.
Able to regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
U.S. Citizenship or Permanent Residency.

Nice To Haves

Bachelors, AA or AS degree in accounting a plus.
Experience in governmental contracting, international payroll, QAD ERP system, Paylocity, and Concur a plus.

Responsibilities

Obtain and maintain a thorough knowledge of company policies and practices related to payroll, accounts payable, expense reimbursement, purchasing and others to ensure consistent application and compliance.
Obtain and maintain a thorough understanding of payroll, ERP and other systems as needed to perform tasks.
Coordinate, prepare and process full-cycle, multi-state U.S. and international payroll for 200+ employees in an accurate, timely and compliant manner.
Ensure accurate and timely processing and reconciliation of payroll data.
Obtain and maintain an understanding of applicable labor laws as needed to assure compliance with payroll requirements.
Review and reconcile periodic payroll tax filings.
Assist with the full-cycle accounts payable tasks including processing of vendor invoices and payment requests, employee expense reimbursements, corporate credit card transactions, and entering related information in the ERP system.
Coordinate with internal parties to ensure invoices and payment requests have appropriate approvals, accurately match to applicable purchase orders and receiving information and assist with the resolution of discrepancies.
Monitor application of sales and use tax on company purchases.
Assist with payment processing.
Reconcile vendor statements to processed invoices and assist with resolving discrepancies.
Assist with maintaining vendor information in the ERP system.
Maintain proper documentation and record retention consistent with company policies and accepted accounting practices.
Collaborate and communicate effectively with employees and external contacts as needed.
Make recommendations for workflow and process improvements.
Report and review all abnormalities with supervisor.
Perform administrative and other duties as assigned.