Payroll/Accounts Payable Auditor

Williamson County•Georgetown: 1848 Texas Trail, TX

23h•Onsite

About The Position

Reporting directly to the Payroll/Operations Manager, this role is responsible for performing various payroll and accounts payable (AP) duties and responsibilities. The position assists with processes related to bi-weekly payroll, addresses personnel and department inquiries, and assists with personnel forms. The role involves auditing, editing, and adjusting payroll records and AP invoices as approved by county departments and management. It also includes processing various financial obligations such as child support orders, federal wage garnishments, tax levies, bankruptcies, and student loans. The position approves and processes workflows for terminations, new hires, salary and position changes, and miscellaneous pay elements and deductions, while also verifying employee timecards. Additionally, it performs verifications of employment, communicates with county departments and AP vendors to explain policies and resolve discrepancies, and serves as a liaison to the Human Resources Department for new employee records. The role ensures AP vendor Taxpayer Identification Numbers are correct, completes verification reviews for vendors requesting electronic payments, and assists county personnel with payroll-related forms. It also aids in the distribution of 1099s, reviews entries made by the Accounts Payable Specialist for accuracy, and assists with monthly and quarterly reporting. The position is responsible for creating and maintaining various reports, forms, worksheets, and informational materials, ensuring comprehensive filing systems and databases are maintained, and entering and verifying data within applicable databases and systems. Attendance at all required meetings and trainings is expected, along with performing special duties as assigned.

Requirements

High school diploma or equivalent
Three (3) years of payroll or accounts payable experience
Working knowledge of basic accounting practices
Working knowledge of Microsoft Office Suite and financial systems
Valid driver’s license (Required within thirty (30) days of employment)

Nice To Haves

Bachelor’s degree in a related field
Three (3) years of payroll and accounts payable experience
Fundamental Payroll Certificate (FPC) or Certified Payroll Professional (CPP)
Accounts Payable Specialist (APS) Certification
Working knowledge of Oracle E-Business Suite, Kronos (UKG), and Adobe Acrobat Pro

Responsibilities

Audits, edits, and adjusts payroll records and AP invoices as reviewed and approved by county departments and management
Processes child support orders, federal wage garnishments, tax levies, bankruptcies, and student loans
Approves and processes workflows for terminations, new hires, salary and position changes, and miscellaneous pay elements and deductions; verifies employee timecards
Performs verifications of employment
Communicates closely with various county departments and Accounts Payable vendors to explain payroll related policies and procedures and to resolve discrepancies and disputes
Serves as a liaison to the Human Resources Department in the creation of new employee records
Ensures AP vendor Taxpayer Identification Numbers are correct
Completes verification reviews for vendors requesting electronic payments
Assists county wide personnel with completion of payroll related forms
Assists in the distribution of 1099s
Reviews entries made by the Accounts Payable Specialist and audits for accuracy
Assists with monthly and quarterly reporting
Creates and maintains various reports, forms, worksheets, and informational materials
Ensures comprehensive filing systems and databases are maintained and up to date
Enters and verifies data within applicable databases and systems
Attends all meetings and trainings, as required
Performs special duties as assigned